Administrative Assistant

KCN POOL SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

KCN POOL SERVICES PTE. LTD. in Singapore is seeking an Administrative Assistant to support daily office operations, manage calendars, communications, and document workflows with accuracy.

This role requires a proactive, detail-oriented individual who can balance multiple tasks while maintaining high standards of service. You will coordinate meetings, prepare reports and presentations, track office supplies, and assist management with travel arrangements, ensuring smooth team performance through

Qualifications

• Must have a high school diploma or equivalent.
• 1-3 years of experience in an administrative or secretarial role.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Strong organizational, time-management, and written/verbal communication skills.
• Ability to multitask and prioritize daily workloads independently.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements to support team efficiency.
• Answer incoming calls, respond to emails, and handle routine correspondence professionally to maintain clear communication.
• Organize and maintain digital and physical filing systems to ensure easy access and retrieval of documents.
• Prepare reports, presentations, and documents accurately and on time as requested by management.
• Monitor office supplies inventory and place orders proactively to avoid shortages.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Education

High school diploma

1-3 years experience in administrative/secretarial role

Tools

Microsoft Office

Google Workspace

Job description

Job Title: Administrative Assistant

Location: [City, State / Remote / Hybrid]

Position Type: Full-Time

About the Role We are seeking a detail-oriented and reliable Administrative Assistant to join our growing team. In this role, you will be the backbone of our daily office operations, ensuring seamless communication, efficient administrative workflows, and direct support to team members and management.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements to support team efficiency
• Answer incoming calls, respond to emails, and handle routine correspondence professionally to maintain clear communication
• Organize and maintain digital and physical filing systems to ensure easy access and retrieval of documents
• Prepare reports, presentations, and documents accurately and on time as requested by management
• Monitor office supplies inventory and place orders proactively to avoid shortages

Preferred competencies and qualifications

• High school diploma
• 1-3 years of experience in an administrative or secretarial role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
• Strong organizational, time-management, and written/verbal communication skills
• Ability to multitask and prioritize daily workloads independently