ADMINISTRATIVE ASSISTANT

RMR INTERNATIONAL PRIVATE LIMITED; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

RMR INTERNATIONAL PRIVATE LIMITED in Singapore is looking for an Admin cum Accountant. This role oversees administrative and accounting functions within a construction company, including managing daily operations and maintaining financial records.

The ideal candidate will have 2-3 years of relevant experience, strong organizational capabilities, and proficiency in accounting software like QuickBooks or MYOB. The position offers standard office hours with potential overtime during peak periods.

Qualifications

• 2-3 years of experience in a similar role, preferably in construction.
• Strong understanding of accounting principles and regulations.
• Ability to work independently and as part of a team.

Responsibilities

• Manage office operations and correspondence.
• Maintain financial records and process payroll.
• Coordinate with project managers on financial documentation.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Education

Diploma or Degree in Accounting, Finance or Business Administration

Tools

QuickBooks

MYOB

Microsoft Office Suite

Job description

The Admin cum Accountant will be responsible for overseeing the administrative and accounting functions within a construction company. This role involves managing daily office operations, maintaining accurate financial records, handling payroll, and ensuring compliance with relevant regulations. The ideal candidate will possess strong organizational skills, attention to detail, and a background in both administration and accounting.

Key Responsibilities

Administrative Duties

• Manage daily office operations, including office supplies, equipment, and facilities management.
• Organize and schedule meetings, appointments, and travel arrangements.
• Handle correspondence, including emails, phone calls, and postal mail.
• Maintain and update company records, files, and databases.
• Assist in preparing reports, presentations, and documentation for meetings.

Accounting Duties

• Maintain accurate financial records, including accounts payable and receivable.
• Process invoices, payments, and receipts in a timely manner.
• Reconcile bank statements and ensure accuracy of financial transactions.
• Prepare monthly, quarterly, and annual financial reports.
• Assist in budgeting, forecasting, and financial analysis.
• Manage payroll processing, including timesheet verification and salary disbursement.
• Ensure compliance with tax regulations and financial reporting requirements.

Compliance and Reporting

• Ensure adherence to accounting policies, standards, and procedures.
• Assist in preparing financial statements and reports for audits.
• Monitor and ensure compliance with industry regulations and company policies.

Support for Construction Projects

• Track and report on project expenses and budgets.
• Assist in the preparation of project cost reports and financial forecasts.
• Coordinate with project managers to ensure timely and accurate financial documentation.

Customer and Vendor Relations

• Liaise with clients, vendors, and subcontractors regarding payments, invoices, and financial queries.
• Address and resolve any financial discrepancies or issues promptly.

Qualifications

• Diploma or Degree in Accounting, Finance, Business Administration, or a related field.
• At least 2-3 years of experience in a similar role, preferably within the construction industry.
• Proficiency in accounting software (e.g., QuickBooks, MYOB, or similar) and Microsoft Office Suite.
• Strong understanding of accounting principles, financial regulations, and payroll processing.
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.

Working Conditions

Office-based role with occasional site visits.

Standard working hours, with possible overtime during peak periods.