Admin/Account Assistant

SIN UNITED (S) PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

SIN UNITED (S) PTE. LTD. is looking for a reliable Finance & Accounting Support professional to assist the Finance Executive with daily operations, invoicing, supplier payments, and bank reconciliations in a fast-paced project environment.

The role also covers project and administrative duties such as document filing, budgeting monitoring, meeting coordination, and ensuring compliance with company policies. 2–3 years of related experience and a diploma are expected.

Qualifications

• O Level or Diploma in Business Administration, Management, Accounting, or related discipline.
• 2–3 years of relevant experience in finance, accounting, administration, or a similar role.
• Good organizational and time management skills with multitasking ability.
• Strong attention to detail and accuracy in handling financial and administrative records.
• Good communication and interpersonal skills with suppliers and stakeholders.
• Proficient in Microsoft Office, especially Excel and Word.
• Able to work independently or in a team.
• Experience in construction or project environment is an advantage.

Responsibilities

• Support the Finance Executive in daily finance and accounting operations.
• Monitor outstanding invoices and follow up on payment queries.
• Process supplier invoices, maintain records, file documents.
• Perform supplier statement reconciliation and liaise on accounts.
• Prepare cheques, process transactions, and update records.
• Handle petty cash, bank deposits, and banking activities.
• Prepare and submit monthly bank reconciliation statements.
• Assist with insurance matters, including documentation and renewals.
• Assist with audit requirements and preparation of supporting documents.
• Organize and maintain project documents, records, and filing systems.
• Monitor project budgets, expenses, and progress.
• Provide administrative and coordination support to the project management team.
• Handle document transmittals, data entry, and record maintenance.
• Coordinate appointments, meetings, and internal/external arrangements.
• Monitor office supplies and replenish as needed.
• Coordinate logistics, including driver schedules and operational support.
• Ensure administrative procedures and company policies are followed.
• Perform other duties as assigned by supervisor.

Skills

Finance

Accounting

Administration

Time management

Attention to detail

Communication

Excel

MS Word

Education

O Level / Diploma in Business Administration or related

Tools

Microsoft Office (Excel, Word)

Job description

Job Responsibilities

Finance & Accounting Support

• Support the Finance Executive in daily finance and accounting operations.

• Monitor outstanding invoices and follow up with relevant parties to resolve payment-related queries promptly.

• Process supplier invoices, maintain accurate records, and ensure timely filing of supporting documents.

• Perform supplier statement reconciliation and liaise with suppliers on account-related matters.

• Prepare cheques, process transactions, and update accounting records and ledgers.

• Handle petty cash and perform bank deposits and other banking-related activities as required.

• Prepare and submit monthly bank reconciliation statements.

• Assist with company insurance matters, including documentation and renewals.

• Assist with audit requirements, confirmations, and preparation of supporting documents.

Project & Administrative Support

• Organize and maintain project-related documents, records, and filing systems.

• Assist in monitoring project budgets, expenses, and progress.

• Provide administrative and coordination support to the project management team.

• Handle document transmittals, data entry, and maintenance of digital and physical records.

• Coordinate appointments, meetings, and other internal or external arrangements.

• Monitor office supplies and arrange replenishment when required.

• Coordinate logistics arrangements, including driver schedules and other operational support.

• Ensure administrative procedures and company policies are properly followed.

• Perform any other duties as assigned by the supervisor.

Requirements

• O Level, Diploma in Business Administration, Management, Accounting, or a related discipline, or equivalent qualification.

• 2–3 years of relevant experience in finance, accounting, administration, or a similar role.

• Good organizational and time management skills, with the ability to multitask and prioritize effectively.

• Strong attention to detail and accuracy in handling financial and administrative records.

• Good communication and interpersonal skills, with the ability to liaise effectively with suppliers, colleagues, and other stakeholders.

• Proficient in Microsoft Office, particularly Excel and Word.

• Able to work independently as well as collaboratively in a team.

• Experience in the construction or project environment will be an advantage.