Accounts & Admin Assistant

The Tool Box Construction Pte. Ltd.; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

The Tool Box Construction Pte. Ltd. is seeking a meticulous Accounts & Admin Assistant to manage day-to-day accounting functions and provide administrative support for ongoing projects.

The successful candidate will maintain a full set of accounts, prepare GST returns, and work independently with minimal supervision while handling admin duties and tender-related tasks.

Qualifications

• Diploma in Accountancy or related discipline required.
• Prior accounting and administration experience in the construction industry preferred.
• Experience maintaining a full set of accounts and handling GST returns.
• Knowledge of fixed asset accounting and depreciation is essential.
• Good bookkeeping, chart of accounts and bank reconciliation understanding.

Responsibilities

• Maintain a full set of accounts, including AP/AR and GL entries.
• Review transactions and assign receipts/expenses to the correct COA.
• Perform monthly bank reconciliations and investigate discrepancies.
• Prepare and submit GST returns and claims on time.
• Maintain supporting documents for GST reporting and audits.
• Maintain fixed asset register and assess asset capitalization vs expense.

Skills

Accounts payable/receivable

General ledger entries

Bank reconciliations

GST experience

Detail oriented

Independent worker

Education

Diploma in Accountancy or related discipline

Tools

Microsoft Excel

Microsoft Word

Job description

We are looking for a meticulous and responsible Accounts & Admin Assistant to manage the company’s day-to-day accounting functions and provide administrative support

The successful candidate must have prior accounting experience in the construction industry, be able to maintain a full set of accounts, prepare GST returns and work independently with minimal supervision.

Key Responsibilities

• Maintain a full set of accounts, including accounts payable, accounts receivable and general ledger entries.
• Review transactions and assign receipts, expenses and payments to the correct chart of accounts.
• Perform monthly bank reconciliations and investigate any discrepancies.
• Prepare and submit GST returns and GST claims accurately and on time.
• Maintain proper supporting documents for GST reporting and audit purposes.
• Maintain the company’s fixed asset register for machinery, equipment and other assets.
• Assess whether purchases of machinery and equipment should be capitalised as fixed assets or recorded as expenses, in accordance with the company’s accounting policies and applicable accounting standards.
• Calculate and record depreciation for machinery, equipment and other fixed assets.
• Record the acquisition, transfer, disposal and write-off of fixed assets accurately.
• Ensure that fixed asset records agree with the company’s general ledger.
• Prepare and issue customer invoices, quotations and other supporting documents.
• Prepare progress payment claims and compile the necessary supporting documents for submission.
• Create bank payment transactions for management’s review and approval.
• Monitor outstanding receivables and follow up on payment status when required.
• Maintain proper filing and accurate records of invoices, receipts, payment vouchers, bank documents and other accounting records.
• Compile and prepare employee timesheets.
• Prepare employee payslips and maintain the related payroll records.
• Assist with completing tender forms, schedules and other tender submission documents.
• Provide general administrative support to the company.
• Carry out any other ad hoc accounting and administrative duties assigned by management.

Mandatory Requirements

• Must possess at least a Diploma in Accountancy, Accounting or a related discipline.
• Must have prior accounting and administrative experience in the construction industry.
• Must have practical experience maintaining a full set of accounts.
• Must have experience preparing GST returns and claims.
• Must understand fixed asset accounting and be able to determine whether machinery and equipment purchases should be capitalised as assets or recorded as expenses.
• Must be able to calculate depreciation and maintain an accurate fixed asset register.
• Good understanding of bookkeeping principles, chart of accounts and bank reconciliation.
• Proficient in Microsoft Excel, Microsoft Word and general office applications.
• Highly meticulous, organised and attentive to detail.
• Able to prioritise tasks and meet accounting, payment claim and tender submission deadlines.
• Responsible, dependable and able to maintain confidentiality.
• Able to work independently with minimal supervision.

Local employees are welcome to apply, company currently do not have foreign worker quota for this job opening.