ADMINISTRATIVE ASSISTANT

FC ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 42,000; Full time

Job summary

FC ENGINEERING PTE. LTD. is seeking a diligent administrative assistant to support day-to-day office operations in Singapore. This role covers reception, stationery management, document filing, and HR/admin assistance.

You will handle meetings, attendance tracking, onboarding/offboarding support, invoices and PO processing, and time-sensitive document submissions, contributing to smooth business operations.

Responsibilities

• Attend to visitors and handle incoming telephone calls, receive deliveries, and manage stock for stationery, office supplies, and pantry items.
• Maintain and update company records, staff profiles, certificates and supporting documents.
• Manage all routine administrative paperwork, including invoices, purchase orders and service reports.
• Support time-sensitive document submissions and administrative deadlines.
• Schedule appointments, meetings, and reservations as needed.
• Time management skills and ability to multi-task and prioritize work.
• Perform any other ad-hoc duties assigned by the supervisor.
• Assist HR Manager on all related HR/admin duties.
• Track daily employee attendance, time-in / out records.
• Support overall onboarding / off-boarding and employee insurance administrative processes.

Job description

Roles & Responsibilities

6 Working Days, Monday - Saturday, 8.30am - 5.30pm

• Attend to visitors and handle incoming telephone calls, receive deliveries, and manage stock for stationery, office supplies, and pantry items.
• Maintain and update company records, staff profiles, certificates and supporting documents.
• Manage all routine administrative paperwork, including invoices, purchase orders and service reports.
• Support time-sensitive document submissions and administrative deadlines.
• Schedule appointments, meetings, and reservations as needed.
• Time management skills and ability to multi-task and prioritize work.
• Perform any other ad-hoc duties assigned by the supervisor.
• Assist HR Manager on all related HR/admin duties.
• Track daily employee attendance, time-in / out records.
• Support overall onboarding / off-boarding and employee insurance administrative processes.