Marine Assistant (Ship Manager)

Focal Search Pte Ltd; Singapore; On-site; SGD 39,060 - 55,800; Full time

Job summary

A leading maritime services company in Singapore is seeking a Marine Assistant to support vessel operations and maintain up-to-date documentation. The ideal candidate will have a Diploma or Degree in related studies, with at least 2 years of experience in shipping operations. Key responsibilities include summarizing fleet reports, managing documentation, and liaising with various stakeholders for operational needs. This position requires excellent teamwork skills and the ability to work independently.

Qualifications

• Minimum 2 years of experience in shipping operations.
• Strong organizational skills for maintaining documentation.
• Ability to monitor and analyze fleet performance.

Responsibilities

• Support Marine Manager & Superintendents in Vessel Operations.
• Manage and maintain marine documentation and filing systems.
• Assist in monitoring Fleet KPI and compiling reports.
• Organize documents required by TMSA.
• Liaise with contractors for drug and alcohol tests.

Skills

Excellent knowledge of shipping operations

Team collaboration

Ability to work independently

Education

Diploma / Degree in related studies

Job description

About the job Marine Assistant (Ship Manager)

Responsibilities:

• Marine / QHSE – Directly support Marine Manager & Superintendents in Vessel Operations
• Manage and maintain up to date marine documentation and filing system
• Summarize fleet ships monthly / quarterly reports and records as required
• Assist to monitor the Fleet KPI
• Format and send circulars / alerts & best practice to ships. Follow up with vessels to receive feedback. Compile and assist Marine Manager/DPA for summarizing and analysing data
• Download and promulgate Flag circulars to vessels and upload in System and keep it up to date
• Monitor drug and alcohol test fleet wide validity and arrange tests accordingly (involving liaising with contractor, agents etc for smooth and timely co‑ordination)
• Record and maintain weekly and monthly meeting minutes
• Payment Arrangement (Management Company invoice) and following up
• Assist in organizing documents required by TMSA
• Liaise with CSO for monitoring security threats and communicate with vessels
• Format and send security circulars and alerts to ships
• Arrange armed guards for vessels transiting in the High Risk Areas
• Complete security related questionnaire required by charterer
• Liaise with legal department for AWRP and K&R insurance arrangement, etc and input in system as required
• Payment Arrangement for Security
• Maintain Q88 database
• Send Q88 offline questionnaire for updating twice a month or as required
• All other day to day works, and assist in other administrative matters as and when directed

Requirements:

• Diploma / Degree in related studies with minimum 2 years experience.
• Excellent knowledge of shipping operations.
• Able to work in a team environment independently with minimum supervision.