Administrative Assistant

CHINA HUADIAN ENGINEERING CO., LTD. Singapore Branch; Singapore; On-site; SGD 28,000 - 39,000; Full time

Benefits offered by this job

Stable long-term role in renewable能源

Fixed monthly salary S$2,500–S$3,500

5-day work week

Singapore public holidays

Job summary

Caring Energy Singapore Pte. Ltd. focuses on clean power investment. We are recruiting an organised and reliable Administrative Assistant.

This is an office-based role with no fieldwork, covering reception, general administrative work, and contract administration to support smooth daily operations. This position is office-based in Singapore with a 5-day work week. Requires fluent English and Mandarin; proficiency in Word, Excel and Outlook is expected.

Qualifications

• Excellent written and spoken English to work in local Singapore office environment.
• Fluent Mandarin with basic Chinese reading proficiency; Chinese writing is not required.
• Proficient in Microsoft Word, Excel and Outlook.
• Strong attention to detail, sense of responsibility, good communication and teamwork skills.
• Minimum qualification: Secondary school, Polytechnic or Bachelor’s degree; 3+ years of relevant administrative experience preferred.

Responsibilities

• General administrative support: filing of documents, data entry and stationery inventory management.
• Reception & meeting coordination: answering phone calls, receiving visitors, arranging meetings, on-site meeting setup and hospitality arrangements.
• Compile, format, proofread and summarise various office documents.
• Contract administration: maintain tracking records for office and staff accommodation tenancy agreements, monitor expiry dates, coordinate renewal and related paperwork.
• Billing & payment tracking: verify bills for office and staff accommodation including rent, utilities, update records and follow up on regular payments.
• Facility maintenance liaison: coordinate with external vendors for aircon servicing and equipment maintenance reporting.
• Travel arrangement: arrange flight tickets, hotel accommodation and car rental for visiting personnel.
• File and store local tenancy contracts, payment receipts and maintenance records for office and staff accommodation.
• Perform other ad-hoc administrative tasks assigned by supervisor.

Skills

English proficiency

Mandarin proficiency

Communication

Teamwork

Education

Secondary school / Polytechnic / Bachelor’s degree

Tools

MS Word

Excel

Outlook

Job description

Administrative Assistant

Company: Caring Energy Singapore Pte. Ltd.
Industry: Energy / Power Investment
Work Location: Tanjong Pagar
Employment Type: Full-time
Monthly Fixed Basic Salary: S$2500 – S$3500
Working Hours: Monday to Friday, 09:00 – 17:30, 5 days per week

Job Overview

Caring Energy Singapore Pte. Ltd. focuses on clean power investment. We are recruiting an organised and reliable Administrative Assistant. This is an office-based role with no fieldwork. The role covers business reception and general administrative work, including contract administration for office and rental accommodation to support smooth daily operations.

Job Responsibilities

1. General administrative support: filing of documents, data entry and stationery inventory management.
2. Reception & meeting coordination: answering phone calls, receiving visitors, arranging meetings, on-site meeting setup and hospitality arrangements.
3. Compile, format, proofread and summarise various office documents.
4. Contract administration: maintain tracking records for office and staff accommodation tenancy agreements, monitor expiry dates, coordinate renewal and related paperwork.
5. Billing & payment tracking: verify bills for office and staff accommodation including rent, utilities, update records and follow up on regular payments.
6. Facility maintenance liaison: coordinate with external vendors for aircon servicing and equipment maintenance reporting.
7. Travel arrangement: arrange flight tickets, hotel accommodation and car rental for visiting personnel.
8. File and store local tenancy contracts, payment receipts and maintenance records for office and staff accommodation.
9. Perform other ad-hoc administrative tasks assigned by supervisor.

Job Requirements

1. Excellent written and spoken English to work in local Singapore office environment.
2. Fluent spoken Mandarin with basic Chinese reading proficiency. Mandarin capability is required for regular communication with China headquarters. Chinese writing is not required.
3. Proficient in Microsoft Word, Excel and Outlook.
4. Strong attention to detail, sense of responsibility, good communication and teamwork skills.
5. Minimum qualification: Secondary school, Polytechnic or Bachelor’s degree. Candidates with 3+ years of relevant administrative experience will be preferred.

Benefits

1. Stable long-term role within the renewable energy sector. Employment contract will be signed with Caring Energy Singapore Pte. Ltd. or its affiliated entity.
2. Fixed basic monthly salary S$2500 – S$3500. Annual performance bonus may be granted subject to individual performance and company results. Bonus is variable and not part of fixed basic salary.
3. 5-day work week and Singapore statutory public holidays.
4. Supportive team environment and comprehensive onboarding.