administrative

HIM THAI CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 32,000 - 52,000; Full time

Job summary

HIM THAI CONSTRUCTION PTE. LTD. seeks an organized office administrator to support executives and handle day-to-day operations in Singapore. You will manage communications, scheduling, travel itineraries, record keeping, and liaise with vendors to maintain office efficiency.

Responsibilities include basic bookkeeping assistance, invoicing support, onboarding checklists, and leave records. A diploma or equivalent in business administration is preferred.

Responsibilities

• Answer phone calls, manage emails, direct inquiries, and coordinate executive calendars, meetings, and travel itineraries.
• Organize and maintain physical and digital filing systems, handle data entry, and draft letters, memos, and reports.
• Order office supplies, manage inventory, coordinate equipment maintenance, and liaise with vendors or building facilities.
• Assist with basic bookkeeping, invoice processing, expense report reconciliation, employee onboarding checklists, and leave records.

Education

Business Admin degree

Job description

Core Responsibilities

• Communication & Scheduling: Answer phone calls, manage emails, direct inquiries, and coordinate executive calendars, meetings, and travel itineraries.
• Record Management: Organize and maintain physical and digital filing systems, handle data entry, and draft letters, memos, and reports.
• Office Operations: Order office supplies, manage inventory, coordinate equipment maintenance, and liaise with vendors or building facilities.
• Finance & HR Support: Assist with basic bookkeeping, invoice processing, expense report reconciliation, employee onboarding checklists, and leave records.

Qualifications & Requirements

• Education: Typically requires GCE O-Levels, a Nitec, a diploma, or a bachelor's degree in business administration, management, or a related field.