Administration Officer (Japanese speaking)

Reeracoen Singapore Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading contractor firm in Singapore is seeking an experienced Administration Officer fluent in Japanese to manage administrative tasks and provide support for business development. The ideal candidate will have at least 5 years of experience in administration, strong organizational skills, and proficiency in Microsoft Office. Salary ranges from SGD 2,000 to 4,500 with various benefits, including medical coverage and annual leave.

Benefits

Variable Bonus (based on performance)

Annual Leave: 15 days

Medical Leave

Comprehensive Medical Insurance Coverage

Qualifications

• At least 5 years of relevant working experience in administration.
• Able to work independently with strong attention to detail and follow-through.

Responsibilities

• Manage daily administrative tasks such as scheduling meetings and managing calendars.
• Assist in preparing proposals and tender submissions.
• Develop and organize presentation materials for internal and external use.
• Handle travel requests and manage General Manager's daily schedule.

Skills

Proficiency in English

Proficiency in Japanese (JLPT N1)

Strong proficiency in Microsoft Office Suite

Excellent organizational skills

High level of discretion in handling confidential information

Attention to detail

Job description

Job title: Administration Officer (Japanese speaking)
Salary: SGD 2,000 - 4,500
Reference ID: 37068

Our client is one of the largest Japanese contractors and is seeking an Administration Officer (Japanese Speaking) to provide administrative and secretarial support, assist in business development activities, prepare proposals and presentations, and manage daily office operations.

This position reports to the.

Responsibilities

Business Support

• Manage daily administrative tasks such as scheduling of meetings, managing calendars, and organizing and filing important documents and records
• Assist in preparing proposals, tender submissions, and all supporting documentation
• Develop and organize presentation materials for internal and external use
• Perform data entry, maintain records, and support data analysis activities

Secretarial Support for Management

• Responsible for managing of General Manager’s daily schedule, including meetings, appointments, and regional calls
• Responsible for handling of Travel requests & related enquiry, and/or Tourist Visa applications for Asia Region HQ
• Process, verify, and submit travel and expense claims in accordance with company policy
• Handle claims submitted by Expatriates, including but not limited to Entertainment claim and Transportation claim
• Maintain organized filing of administrative documents, correspondence, and confidential records, if any
• Other duties or tasks assigned relating to job scope/within job role

What You Will Receive

• Variable Bonus (Depend on Company & Individual performance)
• Annual Leave: 15 days
• Medical Leave
• Medical Benefits (Capped)
• Comprehensive Medical Insurance Coverage

Qualifications

Must

• At least 5 years of relevant working experience in administration.
• Proficiency in English and Japanese (JLPT N1) to communicate with Japanese-speaking counterparts, guests, supervisors, and Japan HQ.
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Excellent organizational skills with the ability to manage multiple priorities.
• High level of discretion in handling confidential information.
• Able to work independently with strong attention to detail and follow-through.

Advantageous

• Experience in the construction industry.
• Experience working in multinational companies (MNCs).

We regret that only shortlisted candidates will be notified.

Registration No.: R1442628 (Stanley Neo Khay Liang)
Recruitment Licence: 12C5051