ADMINISTRATION MANAGER

JAYTARRANI FOODS PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A food company in Singapore is seeking an experienced Administration Manager to oversee daily administrative operations. The ideal candidate will manage staff, develop policies, and streamline workflows to ensure office efficiency. Strong communication and leadership skills are essential, along with experience in administrative software. A high school diploma is required; an associate's or bachelor's degree is preferred.

Qualifications

• Must be highly organized with attention to detail.
• Strong written and verbal communication skills are essential.
• Proven leadership abilities to guide and motivate staff.

Responsibilities

• Oversee administrative staff and manage day-to-day operations.
• Create and implement administrative policies and procedures.
• Plan and streamline administrative processes for efficiency.
• Manage office budgets and process invoices.
• Ensure smooth flow of information within the company.

Skills

Staff and operations management

Policy and procedure implementation

Workflow and efficiency

Budget and resource management

Information and communication

Organizational and multitasking skills

Strong communication skills

Leadership and management

Technical proficiency

Education

High school diploma

Associate's or bachelor's degree

Tools

Administrative software

Job description

Roles & Responsibilities

An administration manager's job description includes overseeing daily administrative operations, managing staff, and ensuring office efficiency. Key responsibilities involve developing and implementing administrative policies, managing budgets, streamlining workflows, and coordinating staff activities and training. They are also responsible for tasks like schedule and payroll management, report creation, and ensuring smooth information flow throughout the organization.

• Staff and operations management : Oversee administrative staff, recruit and train new personnel, and assess performance to ensure smooth day-to-day operations.
• Policy and procedure implementation : Create and implement administrative policies and procedures, such as for payroll, and conduct regular reviews to identify areas for improvement.
• Workflow and efficiency : Plan and streamline administrative processes to improve efficiency, reduce costs, and boost productivity.
• Budget and resource management : Manage office budgets, process invoices, and oversee the allocation of resources and office space.
• Information and communication : Ensure the smooth flow of information within the company and act as a key point of communication with other departments and senior management.
• Task execution : Handle various administrative tasks, including managing schedules, maintaining databases, and creating reports.
• Organizational and multitasking skills : Must be highly organized with a keen attention to detail and the ability to manage multiple tasks simultaneously.
• Communication : Strong written and verbal communication skills are essential for managing staff and coordinating with other departments.
• Leadership and management : Proven leadership abilities to guide and motivate administrative staff.
• Technical proficiency : Experience with administrative software, such as payroll and personnel databases.
• Education and experience : A high school diploma is a minimum, but an associate's or bachelor's degree in a related field is often preferred. Previous experience in administrative roles is also crucial.