Admin Operation Executive (up $4000) - Jurong East

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking an Administrative Coordinator to support vendor onboarding, purchasing, and payment processing while managing product sample inventories and shipments. The role also includes maintaining storeroom records, Excel reports, and general office administration.

The candidate should have at least 2 years in administration or operations, strong organization, and careful data handling.

Qualifications

• At least 2 years experience in administration, operations, or coordination roles.
• Strong organizational and multitasking skills.
• Meticulous and detail-oriented, with the ability to handle data and documentation accurately.
• Able to work independently and manage multiple priorities.

Responsibilities

• Coordinate new vendor registration, PO processing, and payment administration with vendors and internal stakeholders.
• Oversee product and competitor sample inventory, including registration, purchasing, collection, storage, servicing, shipping, loan tracking, invoicing, and disposal.
• Manage own-use inventory of products and premiums and maintain storeroom organization and records.
• Coordinate local and international shipments with logistics providers, track shipment statuses and resolve issues.
• Manage website updates, monthly forecast reports and business spreadsheets.
• Maintain organization charts, distribution lists, shared folders, and office supplies & provide general administrative support.
• Support meetings, team engagement activities, and divisional events.

Skills

Organizational skills

Multitasking

Attention to detail

Independent work

Job description

Key Responsibilities

• Coordinate new vendor registration, PO processing, and payment administration with vendors and internal stakeholders


• Oversee product and competitor sample inventory, including registration, purchasing, collection, storage, servicing, shipping, loan tracking, invoicing, and disposal.


• Manage own-use inventory of products and premiums and maintain storeroom organization and records.


• Coordinate local and international shipments with logistics providers, track shipment statuses and resolve issues.


• Manage website updates, monthly forecast reports and business spreadsheets.


• Maintain organization charts, distribution lists, shared folders, and office supplies & provide general administrative support.


• Support meetings, team engagement activities, and divisional events.

Requirements

• At least 2 years experience in administration, operations, or coordination roles.


• Strong organizational and multitasking skills.


• Meticulous and detail-oriented, with the ability to handle data and documentation accurately.


• Able to work independently and manage multiple priorities.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd("PERSOL") and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our Privacy Policy.

We may use artificial intelligence ("AI") and machine learning technologies to support our recruitment and placement services, including screening resumes, assessing qualifications and experience, and identifying skills and job matches. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve and/or fine-tune AI and machine learning technologies that support our recruitment and business operations.

For more information on how we collect, use, disclose and protect your personal data, please refer to our Privacy Policy: https://www.persolsingapore.com/policies. If you wish to withdraw your consent, including consent relating to the use of your personal data for AI-enabled recruitment activities and AI development activities, please email us at [e-mail].

PERSOL Singapore Pte Ltd (EA License No: 01C4394) | EA Registration No. R1770602 (Teng Min Yee)