Facilities Coordinator (UP3200 | Bank)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 32,000 - 39,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. is seeking a Facilities & Records Administrator to manage daily workplace services, records management and compliance under a fixed-term contract through 31 December 2028.

The role requires 3 years' relevant experience, a high school diploma, and demonstrated ownership to deliver efficient, high-quality service in a fast-paced environment.

Qualifications

• High School Diploma/GED with 3 years of relevant experience.
• Ability to perform in a fast-paced and high-pressure environment.
• Ability to handle urgent operational issues and resolve problems quickly.
• Demonstrates strong ownership, initiative and accountability.

Responsibilities

• Coordinate daily workplace services including mail/courier, cleaning, pest control, meeting rooms, pantry, catering, vending, office equipment, transportation and landscaping.
• Manage work orders and service requests; ensure timely follow-up.
• Liaise with internal units, vendors and service providers.
• Monitor vendor performance; ensure safety and regulatory compliance.
• Support budgeting, invoice verification and cost tracking.
• Maintain service records, databases and operational documentation.
• Support information management: onsite/offsite records storage.
• Maintain records inventories; ensure retention compliance.
• Coordinate records review, relocation and disposal activities.
• Maintain records management systems, databases and reports.
• Conduct records quality checks and support vendor audits.
• Respond to queries and provide guidance on records management processes.
• Support records reduction and process improvement initiatives.
• Ensure compliance with company policies and safety/regulatory requirements.
• Prepare operational, financial and performance reports.
• Monitor budgets, verify invoices and support contract administration.
• Identify opportunities to improve service quality and efficiency.
• Support special projects and business initiatives.

Skills

Fast-paced environment

Urgent operational issues

Ownership & accountability

Vendor liaison

Education

High School Diploma/GED

Job description

Contract: Immediate to 31 December 2028

Salary: $3,200

Location: Raffles Place

Working Hours: Monday to Friday (excluding Public Holidays)

Working Hours: 8:00am-5:00pm / 9:00am-6:00pm

Job Responsibilities

Facilities Management

• Coordinate daily workplace services including mail/courier, cleaning, pest control, meeting rooms, pantry, catering, vending, office equipment, transportation and landscaping.
• Manage work orders and service requests, ensuring issues are followed up promptly.
• Liaise with internal business units, vendors and service providers.
• Monitor vendor performance and ensure service quality, safety and compliance.
• Support budgeting, invoice verification and cost tracking.
• Maintain service records, databases and operational documentation.

Records & Information Management

• Support information management services, including onsite and offsite records storage.
• Maintain records inventories and ensure compliance with retention requirements.
• Coordinate records review, relocation and disposal activities.
• Maintain records management systems, databases and reports.
• Conduct records quality checks and support vendor audits.
• Respond to queries and provide guidance on records management processes.
• Support records reduction and process improvement initiatives.

Compliance & Reporting

• Ensure compliance with company policies and relevant safety/regulatory requirements.
• Prepare operational, financial and performance reports.
• Monitor budgets, verify invoices and support contract administration.
• Identify opportunities to improve service quality and operational efficiency.

Other Duties

• Support special projects and business initiatives as required.

Requirements

• High School Diploma/GED with 3 years of relevant experience.
• Can perform effectively in a fast-paced and high-pressure environment.
• Can handle urgent operational issues and resolve problems quickly.
• Demonstrates strong ownership, initiative and accountability.