Administrative Executive (1-Year Contract) / West

LINK2 MANPOWER PTE. LTD.; Singapore; On-site; SGD 45,000 - 67,000; Full time

Benefits offered by this job

Contract completion bonus

Two-way transport provided

Job summary

LINK2 MANPOWER PTE. LTD. in Singapore seeks an experienced Administrative Executive to support daily office administration, facilities coordination, procurement activities and reporting. Strong organisational and stakeholder coordination skills are essential.

The role requires 8–10 years of relevant experience, proficiency with SAP Ariba and Microsoft Office, and the ability to coordinate with internal teams and vendors. 1-year contract with a monthly salary in the SGD range.

Qualifications

• 8–10 years of relevant experience in office administration or facilities management.

Responsibilities

• Manage daily administrative operations and front-office activities.

Skills

Vendor management

Procurement

Office administration

Stakeholder coordination

Analytical abilities

Education

Minimum GCE A-Level or Diploma in Business Administration or Office Management

Tools

SAP Ariba

Microsoft Office

Outlook

Teams

Job description

Location: West Singapore
Employment Type: 1-Year Contract
Salary: S$4,000 – S$6,000 per month
Working Hours: Monday to Friday, 7:42 AM – 5:00 PM
Overtime may be required depending on operational needs.

Benefits

• 1-month salary contract completion bonus, subject to successful completion of contract
• Two-way company transport provided from selected pickup points

Job Description

We are seeking an experienced Administrative Executive to support daily office administration, facilities coordination, procurement activities and administrative reporting.

The successful candidate should have strong organisational skills, relevant administrative experience and the ability to coordinate effectively with internal stakeholders, vendors and service providers.

Key Responsibilities

• Manage daily administrative operations, including reception, employee transportation, catering, pantry supplies, office furniture and general office administration.
• Coordinate office facilities and administrative service providers.
• Manage procurement activities, including preparation and tracking of purchase requisitions and purchase orders.
• Coordinate with suppliers and maintain proper procurement records.
• Validate monthly contract staff attendance records and follow up on discrepancies with relevant stakeholders.
• Prepare monthly administrative reports and maintain accurate records and databases.
• Support administrative budgeting and expense tracking.
• Supervise front-office/reception activities and ensure smooth daily operations.
• Maintain proper administrative documentation and records.
• Coordinate with internal departments, contractors and external vendors when required.

Requirements

• Minimum GCE A-Level, Diploma, vocational certification or equivalent in Business Administration, Office Management or a related discipline.
• 8–10 years of relevant experience in office administration, facilities administration or administrative management.
• Experience in vendor management, service contract administration and procurement processes.
• SAP Ariba or similar procurement system experience is preferred.
• Proficient in Microsoft Office, Outlook, Teams and related business productivity tools.
• Strong organisational and multitasking skills.
• Good communication and stakeholder coordination skills.
• Strong analytical and problem-solving abilities.
• Able to work independently and manage multiple administrative priorities.