Office Operations & Facilities Executive

SCIENTEC CONSULTING PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

SCIENTEC CONSULTING PTE. LTD. seeks a capable coordinator to manage office renovation and relocation projects, working with internal teams and external vendors to ensure a smooth transition with minimal disruption.

The role covers coordination with building management, facilities providers, contractors, IT vendors, and partner agencies, plus supporting administrative and documentation needs across corporate operations.

Qualifications

• Diploma or Degree in Business Administration, Facilities Management, or a related field.
• Prior experience in corporate operations, office administration, or facilities/project coordination.
• Experience supporting office renovation or relocation projects advantageous.

Responsibilities

• Coordinate planning, coordination, and delivery of office renovation and relocation initiatives.
• Coordinate with internal stakeholders and external vendors, building management, contractors, IT vendors and partner agencies.
• Monitor project budgets and support financial, administrative, and documentation requirements for renovation.
• Plan and coordinate office move, set up new office, and move staff and equipment.
• Assist with office readiness and post-move follow-up to ensure facilities and equipment are ready.

Job description

About the Role

Coordinate major office renovation and relocation project, working closely with internal stakeholders and external vendors to ensure a smooth transition with minimal disruption.

What You Will Do

Office Renovation & Relocation

• Support the planning, coordination, and delivery of office renovation and relocation initiatives.
• Coordinate with internal stakeholders and external parties — building management, facilities providers, contractors, IT vendors, and partner agencies.
• Monitor project budgets and support financial, administrative, and documentation requirements for the renovation process.
• Support planning and coordination of the office move, including setting up the new office and coordinating movement of staff, equipment, and items.
• Assist with office readiness and post-move follow-up, ensuring facilities and equipment are ready for use and following up on outstanding issues.

Corporate Operations

• Provide administrative and operational support across finance, procurement, knowledge management, HR, IT, and office matters
• Work closely with relevant teams to coordinate processes, maintain records and documentation, and follow through on administrative requirements.

What We Are Looking For

• Singaporean Only
• Diploma or Degree in Business Administration, Facilities Management, or a related field
• Prior experience in corporate operations, office administration, or facilities/project coordination
• Experience supporting office renovation or relocation projects advantageous