Senior Manager / Manager (Administration & Facilities Management)

MCI CAREER SERVICES PTE. LTD.; Singapore; On-site; SGD 54,000 - 86,000; Full time

Benefits offered by this job

AWS

Bonuses

Job summary

MCI CAREER SERVICES PTE. LTD. is seeking an experienced Office Administrator to support facilities management and corporate operations.

The role involves handling calls, coordinating mail, and maintaining records while managing procurement and procurement-related activities. You will also help oversee office facilities, ensure safety and compliance, and support projects such as digitalisation and business continuity initiatives.

Qualifications

• Diploma or degree in business, facilities or estate management is required.
• 3+ years in administration, facilities management, workplace operations, or similar roles preferred.
• Proficiency in Microsoft Excel and Word is essential.
• Familiarity with project coordination or project management tools is an advantage.

Responsibilities

• Handle incoming calls and route inquiries to correct departments.
• Coordinate mail, deliveries and courier services.
• Maintain records and filing systems for office administration.
• Monitor office supplies and procurement, including meeting rooms.
• Prepare budgets and management reports for review.
• Lead or support projects, including digitalisation and business continuity.

Skills

Office administration

Facilities management

Coordination

MS Office

Education

Diploma or Degree in Business Administration / Facilities Management / Estate Management

Tools

Excel

Word

Job description

Job Highlights

Salary: S$4,800 - S$7,700

Location: Central Area (Near MRT)

Working Hours: Monday - Thursday, 8:30am - 6:00pm; Friday, 8:30am - 5:30pm

2-Year Contract

• AWS, Bonuses

Job Responsibilities

Office Administration

• Manage incoming calls and direct enquiries to the appropriate departments.
• Coordinate incoming mail, deliveries, and courier services.
• Maintain records, documentation, and filing systems related to office administration.
• Monitor office supplies and oversee procurement activities, including meeting room arrangements.
• Prepare budgets and management reports for review.
• Lead or support special projects, including digitalisation and business continuity initiatives.

Facilities Management

• Oversee the maintenance and upkeep of office facilities, equipment, and workplace services.
• Ensure compliance with workplace health, safety, environmental, and building regulations.
• Monitor facility operations and optimise workspace utilisation to support organisational needs.
• Manage service providers, contractors, and vendor performance.
• Maintain records of maintenance schedules, inspections, and repair works.
• Source, negotiate, and manage contracts with vendors and service providers.
• Support office renovation, relocation, and facilities-related projects.
• Perform other duties as assigned.

Requirements

• Diploma or Degree in Business Administration, Facilities Management, Estate Management, or a related discipline.
• At least 3 years of relevant experience in administration, facilities management, workplace operations, or a similar function.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Familiarity with project coordination or project management tools will be an advantage.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.