Administration & Facilities Executive

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. is recruiting an organised and hands-on Administration & Facilities Executive to support office operations, facilities management, and office renovation/relocation projects at Clarke Quay.

12-month contract with office hours and a structured daily routine. The role involves coordinating renovation, liaising with contractors and vendors, tracking budgets and timelines, and providing day-to-day administrative support across multiple functions to keep the office running

Qualifications

• Experience in administration, facilities management, office operations, procurement or related functions.
• Experience supporting office renovation, fit-out or relocation projects is an advantage.
• Strong coordination and stakeholder management skills.
• Able to manage multiple priorities and timelines effectively.
• Public sector experience is an added advantage.

Responsibilities

• Support office renovation, fit-out and relocation projects, including planning, coordination and office setup.
• Liaise with internal stakeholders, contractors, vendors, building management and service providers.
• Track project budgets, timelines and maintain relevant documentation.
• Support facilities management, procurement, finance administration and records management.
• Provide day‑to‑day administrative and operational support across various functions.

Skills

Administration

Facilities management

Office operations

Procurement

Job description

Administration & Facilities Executive | 12-Month Contract

Clarke Quay
Up to $4,200/month (salary pending confirmation; can consider from $3,200 onwards)
12-Month Contract
Mon–Thu: 8:30am–6:00pm | Fri: 8:30am–5:30pm

The Role

We are looking for an organised and hands‑on Administration & Facilities Executive to support office operations, facilities management, and office renovation/relocation projects.

Key Responsibilities

• Support office renovation, fit-out and relocation projects, including planning, coordination and office setup.
• Liaise with internal stakeholders, contractors, vendors, building management and service providers.
• Track project budgets, timelines and maintain relevant documentation.
• Support facilities management, procurement, finance administration and records management.
• Provide day‑to‑day administrative and operational support across various functions.

Requirements

• Experience in administration, facilities management, office operations, procurement or related functions.
• Prior experience supporting office renovation, fit-out or relocation projects will be an advantage.
• Strong coordination and stakeholder management skills.
• Able to manage multiple priorities and timelines effectively.
• Public sector experience will be an added advantage.