Assistant Facilities Manager ($5k / Contract)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 51,000 - 61,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. is seeking a Facilities Assistant Manager in Singapore to oversee a team and the operations and maintenance of a facility.

The role covers supervision, budgeting, and coordinating repairs with vendors, ensuring smooth daily operations. Key responsibilities include leading staff, scheduling, capital project management, and ensuring compliance with safety regulations. The ideal candidate has a degree preference and 2–5 years of relevant experience within a financial

Qualifications

• Bachelor's degree preferred with 2-5 years of relevant experience.
• In lieu of a degree, a combination of experience and education will be considered.
• Relevant operational experience, preferably within a financial institution industry.
• Advanced math skills including percentages and financial calculations.
• Strong organizational skills and ability to analyze solutions.

Responsibilities

• Provide formal supervision to employees and conduct performance evaluations.
• Schedule and manage the team's daily activities and deadlines.
• Coordinate and manage office repairs and maintenance with vendors.
• Act as the point of contact for front-line clients and maintain relationships.
• Prepare and manage capital projects, operating budgets, and variance reports.
• Perform facility inspections and ensure compliance with regulations.
• Oversee environmental health and safety procedures for facilities.
• Review quotes for parts, services, and labor and manage invoicing.
• Lead by example and mentor staff to achieve team objectives.
• Identify and resolve day-to-day facility issues and communicate clearly.

Skills

Team supervision

Organizational skills

Analytical thinking

Communication

Problem solving

Financial calculations

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Location: Shenton Way
Duration: 6 months contract (Maternity cover). Starts in Aug
Working hours: Mon-Fri, 0830hrs to 1730hrs.
Salary: SGD 5,000

About the Role:

As a Facilities Assistant Manager, you will manage a team responsible for providing overseeing office operations and maintenance for a facility.

This job focuses on all aspects of the operations of a set of assets, providing support to the Facilities Managers regarding all repairs and investment plans.

What You’ll Do:

• Provide formal supervision to employees. Monitor the training and development of staff. Conduct performance evaluations and coaching.
• Schedule and manage the team's daily activities. Establish work schedules, assign tasks, and cross-train staff.
• Set and track staff and department deadlines. Mentor and coach as needed.
• Coordinate and manage office repairs and maintenance by working with technicians, vendors, and contractors.
• Point of contact for all front-line clients on various requests.
• Maintain positive client relationships and conduct meetings on unresolved facility issues.
• Prepare and manage capital projects, operating budgets, and variance reports.
• Perform facility inspections quality assurance following local, state, and federal regulations. Suggest operational efficiencies, repairs, and upgrade opportunities.
• Manage environmental health and safety procedures for facilities.
• Oversee vendor relationships and invoicing procedures. Review price quotes for the procurement of parts,services, and labor for projects.
• Conduct process and procedure training on maintenance, repairs, and safety best practices.
• Lead by example and model behaviors that are consistent with organization's values. Influence parties of shared interests to reach an agreement.
• Apply knowledge of own discipline and how own discipline integrates with others to achieve team and departmental objectives.
• Identify, troubleshoot, and resolve day-to-day and moderately complex issues which may or may not be evident in existing systems and processes.
• Explain complex information to others in straightforward situations.

What You’ll Need:

• Bachelor's Degree preferred with 2-5 years of relevant experience. In lieu of a degree, a combination of experience and education will beconsidered. Relevant operational experience, preferably within a financial institution industry.
• Understanding of existing procedures and standards to solve slightly complex problems.
• Ability to analyze possible solutions using technical experience to apply appropriate judgmentand precedent.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Advanced math skills. Ability to calculate complicated figures such as percentages, fractions, and other financial-related calculations.