Project Admin Coordinator

SPEED ENGINEERING SERVICES PTE. LTD.; Singapore; On-site; SGD 32,000 - 60,000; Full time

Job summary

SPEED ENGINEERING SERVICES PTE. LTD. is seeking a Project Admin Coordinator to support our Operations and Project team with daily administrative tasks and customer enquiries.

You will manage records, assist with invoicing and coordination of project timelines, and liaise with customers and suppliers to ensure smooth project execution. A good communicator with strong organisational skills will thrive in this role.

Qualifications

• Customer service experience preferred.
• Good communication and interpersonal skills.
• Comfortable communicating with customers and suppliers through WhatsApp, phone and email.
• Basic knowledge of Microsoft Word and Excel.
• Organised and able to keep proper records.
• Responsible and able to follow up on assigned tasks.
• Able to follow instructions and work closely with the Operations/Project Manager.
• Positive working attitude and willing to learn.

Responsibilities

• Reply to customer messages and enquiries in a timely and professional manner.
• Handle general administrative duties and maintain proper records.
• Key in and maintain material purchase records.
• Maintain daily manpower records.
• Prepare and issue invoices.
• Follow up with customers on outstanding and progress payments.
• Contact suppliers and arrange material orders based on instructions from the Operations/Project Manager.
• Follow up on client requests and relay the information to the relevant team.
• Keep track of project timelines and remind the Operations/Project Manager of upcoming works, appointments and deadlines.
• Prepare and send project-related documents to clients, consultants, main contractors or relevant authorities when required.
• Maintain proper filing of project documents and records.
• Assist the Operations/Project Manager with day-to-day administrative and coordination matters.
• Perform other general administrative duties as assigned.

Skills

Customer service

Communication skills

Interpersonal skills

Organisational skills

Attention to detail

Following instructions

Team coordination

Tools

Microsoft Word

Microsoft Excel

Job description

We are looking for a Project Admin Coordinator to support our Operations and Project team with daily administrative work, customer enquiries and project follow-ups.

Job Responsibilities

• Reply to customer messages and enquiries in a timely and professional manner.
• Handle general administrative duties and maintain proper records.
• Key in and maintain material purchase records.
• Maintain daily manpower records.
• Prepare and issue invoices.
• Follow up with customers on outstanding and progress payments.
• Contact suppliers and arrange material orders based on instructions from the Operations/Project Manager.
• Follow up on client requests and relay the information to the relevant team.
• Keep track of project timelines and remind the Operations/Project Manager of upcoming works, appointments and deadlines.
• Prepare and send project-related documents to clients, consultants, main contractors or relevant authorities when required.
• Maintain proper filing of project documents and records.
• Assist the Operations/Project Manager with day-to-day administrative and coordination matters.
• Perform other general administrative duties as assigned.

Requirements

• Customer service experience preferred.
• Good communication and interpersonal skills.
• Comfortable communicating with customers and suppliers through WhatsApp, phone and email.
• Basic knowledge of Microsoft Word and Excel.
• Organised and able to keep proper records.
• Responsible and able to follow up on assigned tasks.
• Able to follow instructions and work closely with the Operations/Project Manager.
• Positive working attitude and willing to learn.