Supply Chain - Warehouse, Admin Assistant

Biomed Global; Singapore; On-site; SGD 29,000 - 40,000; Full time

Job summary

Biomed Global in Singapore seeks a highly organized Warehouse Administrative Assistant to support warehouse operations with precision and efficiency. The role covers data entry, record keeping, and packing/shipping support to ensure smooth workflows.

Responsibilities include generating reports, maintaining filing systems, handling communications, and assisting in inventory checks while ensuring a safe, tidy work environment.

Qualifications

• Proven experience in an administrative role, preferably in a warehouse or logistics environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong data entry skills with a high degree of accuracy.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Data Entry and Record Keeping: input and maintain inventory data, shipping records, and related information; generate reports; keep filing systems.
• Order Processing and Shipping Support: assist with packing slips and shipping labels; resolve shipment discrepancies.
• Communication and Coordination: handle phone and email inquiries; coordinate with warehouse staff and drivers; relay shipping/inventory information.
• Inventory Management Support: assist with cycle counts, investigate discrepancies, monitor levels.
• General Administrative Duties: prepare correspondence and documents; order supplies; maintain safety training records; keep workspace clean.

Skills

Data entry

Organizational skills

Communication

Teamwork

Education

Diploma or equivalent

Tools

Microsoft Office

Job description

We are seeking a highly organized and detail-oriented Warehouse Administrative Assistant to support our warehouse operations. The ideal candidate will be responsible for a variety of administrative tasks, ensuring efficient workflow and accurate record-keeping. This role requires excellent communication skills, proficiency in data entry, and the ability to work effectively in a fast-paced environment.

Data Entry and Record Keeping

• Accurately input and maintain inventory data, shipping records, and other warehouse-related information.
• Generate and distribute reports on inventory levels, order status, and other relevant metrics.
• Maintain organized filing systems (both physical and electronic).

Order Processing and Shipping Support

• Assist with order processing, including generating packing slips and shipping labels.
• Resolve discrepancies in orders or shipments.

Communication and Coordination

• Answer phone calls and respond to email inquiries from internal and external stakeholders.
• Communicate with warehouse staff, drivers, and other departments to ensure smooth operations.
• Relay important information regarding shipping, receiving, and inventory.

Inventory Management Support

• Assist with cycle counts and physical inventory checks.
• Investigate and resolve inventory discrepancies.
• Monitor and report on inventory levels.

General Administrative Duties

• Prepare and distribute correspondence, memos, and other documents.
• Order and maintain office supplies.
• Assist with other administrative tasks as needed.
• Maintain records related to safety training and compliance.
• Assist in maintaining a safe and clean work environment.

Requirements

• Proven experience in an administrative role, preferably in a warehouse or logistics environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong data entry skills with a high degree of accuracy.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to handle multiple tasks and prioritize effectively
• Diploma or equivalent