Admin Staff

HR SG PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A logistics and transport services provider in Singapore is seeking an organised and detail-oriented Admin Executive to manage daily bookings and administrative tasks. The role involves coordinating transport bookings, preparing documentation, and supporting the team with various administrative functions. Ideal candidates should have at least a year of experience in administrative roles, preferably in logistics, and possess strong communication skills, attention to detail, and proficiency in MS Office. This position promises a dynamic work environment focused on timely and reliable cargo movement.

Qualifications

• At least 1 year of administrative experience, preferably in logistics or transport coordination.
• Strong communication skills and attention to detail.
• Able to multitask and work in a fast-paced operations environment.

Responsibilities

• Handle daily transport bookings from freight forwarders and logistics clients.
• Assign jobs to drivers and update schedules in the system.
• Coordinate with operations to confirm delivery timings, cargo requirements, and special instructions.
• Prepare job orders, delivery notes, and documentation for air freight or warehouse entry.
• Track job completion and update internal records promptly.
• Support administrative tasks such as filing, data entry, and invoice preparation.
• Serve as a point of contact for customer enquiries and status updates.

Skills

Strong communication skills

Attention to detail

Ability to multitask

Tools

MS Office

Logistics systems

Job description

We are looking for an organised and detail-oriented Admin Executive to manage daily bookings and administrative tasks for the transport team. This role ensures accurate scheduling, smooth communication with clients, and proper documentation of cargo assignments.

The company is a growing logistics and transport services provider supporting freight forwarders and cargo companies across Singapore. Our team ensures safe, timely, and reliable cargo movement across air freight, warehouse, and last-mile operations.

Key Responsibilities

• Handle daily transport bookings from freight forwarders and logistics clients.
• Assign jobs to drivers and update schedules in the system.
• Coordinate with operations to confirm delivery timings, cargo requirements, and special instructions.
• Prepare job orders, delivery notes, and documentation for air freight or warehouse entry.
• Track job completion and update internal records promptly.
• Support administrative tasks such as filing, data entry, and invoice preparation.
• Serve as a point of contact for customer enquiries and status updates.

Requirements

• At least 1 year of administrative experience, preferably in logistics or transport coordination.
• Strong communication skills and attention to detail.
• Able to multitask and work in a fast-paced operations environment.
• Proficient in MS Office; knowledge of logistics systems is a plus.

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.