Admin / Senior Admin Executive

Konica Minolta; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Konica Minolta is seeking an Admin/Senior Admin Executive in Singapore to handle day-to-day office administration and procurement, with opportunities to expand into vendor management, facilities and audit/compliance tasks.

You will support travel, vendor payments, and maintain audit-ready records while ensuring timely follow-up on contract expiries and safety preparations.

Qualifications

• Diploma in Business Administration, Facilities Management or a related field.
• At least 5 years' experience in office administration, facilities coordination or workplace operations
• Experience in procurement, vendor management, contracts, audit or compliance support
• Able to work independently, manage competing priorities and stay composed under pressure
• Strong judgement, integrity and attention to detail
• Strong documentation, organisation and stakeholder-management skills
• Good communication and interpersonal skills

Responsibilities

• Manage office enquiries, mail, courier, visitors, pantry, stationery and inventory
• Coordinate business travel, accommodation, visa arrangements and expatriate support
• Manage staff access passes, parking, company vehicles, petrol cards, uniforms and employee vouchers
• Process purchase orders, invoices and vendor payments
• Support quotation exercises, price comparisons and expenditure monitoring
• Coordinate maintenance and service visits, and follow up actions
• Maintain vendor contacts, service records and contract-expiry information
• Prepare documentation for audits, and compliance reviews
• Maintain complete, audit-ready procurement and administration records
• Support workplace safety, fire safety and emergency preparedness
• Maintain confidential agreements and track expiry dates for timely follow-up
• Show initiative in providing ideas and solutions to improve workplace processes
• Perform other duties assigned by Management

Education

Diploma in Business Administration, Facilities Management or a related field

Job description

As an Admin/Senior Admin Executive, you will deliver day-to-day office administration and support while building your capability in vendor management, procurement, facilities,audit and compliance. You will also provide cross-coverage for key administration functions, with opportunities to take on broader responsibilities, subject to performance and business needs.

Your responsibilities will include:

• Manage office enquiries, mail, courier, visitors, pantry, stationery and inventory
• Coordinate business travel, accommodation, visa arrangements and expatriate support
• Manage staff access passes, parking, company vehicles, petrol cards, uniforms and employee vouchers
• Process purchase orders, invoices and vendor payments
• Support quotation exercises, price comparisons and expenditure monitoring
• Coordinate maintenance and service visits, and follow up actions
• Maintain vendor contacts, service records and contract-expiry information
• Prepare documentation for audits, and compliance reviews
• Maintain complete, audit-ready procurement and administration records
• Support workplace safety, fire safety and emergency preparedness
• Maintain confidential agreements and track expiry dates for timely follow-up
• Show initiative in providing ideas and solutions to improve workplace processes
• Perform other duties assigned by Management

Job Requirements

• Diploma in Business Administration, Facilities Management or a related field
• At least 5 years' experience in office administration, facilities coordination or workplace operations
• Experience in procurement, vendor management, contracts, audit or compliance support
• Able to work independently, manage competing priorities and stay composed under pressure
• Strong judgement, integrity and attention to detail
• Strong documentation, organisation and stakeholder-management skills
• Good communication and interpersonal skills

Only shortlisted candidates will be notified.

At Konica Minolta, we are committed to providing equal employment opportunities to all qualified individuals regardless of race, religion, gender, national origin, age, marital status, disability, or any other characteristic protected by applicable laws. All employment decisions are based on merit, qualifications, and business needs.