Admin / Senior Admin Executive

KONICA MINOLTA BUSINESS SOLUTIONS ASIA PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

KONICA MINOLTA BUSINESS SOLUTIONS ASIA PTE. LTD. is seeking an Admin/Senior Admin Executive to handle day-to-day office administration and support while building capabilities in vendor management, procurement, facilities, audit and compliance.

You will provide cross-coverage for key administration functions and have opportunities to take on broader responsibilities based on performance and business needs.

Qualifications

• Diploma in Business Administration, Facilities Management or related field.
• At least 5 years of experience in office administration or facilities coordination.
• Experience in procurement, vendor management, contracts, audit or compliance support.
• Ability to work independently and manage competing priorities.
• Strong documentation and stakeholder-management abilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage office enquiries, mail, courier, visitors, pantry, stationery and inventory.
• Coordinate business travel, accommodation, visa arrangements and expatriate support.
• Manage staff access passes, parking, company vehicles, petrol cards, uniforms and employee vouchers.
• Process purchase orders, invoices and vendor payments.
• Support quotation exercises, price comparisons and expenditure monitoring.
• Coordinate maintenance and service visits, and follow up actions.
• Maintain vendor contacts, service records and contract-expiry information.
• Prepare documentation for audits, and compliance reviews.
• Maintain complete, audit-ready procurement and administration records.
• Support workplace safety, fire safety and emergency preparedness.
• Maintain confidential agreements and track expiry dates for timely follow-up.
• Show initiative in providing ideas and solutions to improve workplace processes.
• Perform other duties assigned by Management.

Skills

Documentation

Organisation

Stakeholder management

Communication

Interpersonal skills

Independent work

Education

Diploma in Business Administration or Facilities Management

Job description

As an Admin/Senior Admin Executive, you will deliver day-to-day office administration and support while building your capability in vendor management, procurement, facilities,audit and compliance. You will also provide cross-coverage for key administration functions, with opportunities to take on broader responsibilities, subject to performance and business needs.

Your responsibilities will include:

• Manage office enquiries, mail, courier, visitors, pantry, stationery and inventory
• Coordinate business travel, accommodation, visa arrangements and expatriate support
• Manage staff access passes, parking, company vehicles, petrol cards, uniforms and employee vouchers
• Process purchase orders, invoices and vendor payments
• Support quotation exercises, price comparisons and expenditure monitoring
• Coordinate maintenance and service visits, and follow up actions
• Maintain vendor contacts, service records and contract-expiry information
• Prepare documentation for audits, and compliance reviews
• Maintain complete, audit-ready procurement and administration records
• Support workplace safety, fire safety and emergency preparedness
• Maintain confidential agreements and track expiry dates for timely follow-up
• Show initiative in providing ideas and solutions to improve workplace processes
• Perform other duties assigned by Management

Job Requirements

• Diploma in Business Administration, Facilities Management or a related field
• At least 5 years' experience in office administration, facilities coordination or workplace operations
• Experience in procurement, vendor management, contracts, audit or compliance support
• Able to work independently, manage competing priorities and stay composed under pressure
• Strong judgement, integrity and attention to detail
• Strong documentation, organisation and stakeholder-management skills
• Good communication and interpersonal skills

Only shortlisted candidates will be notified.

At Konica Minolta, we are committed to providing equal employment opportunities to all qualified individuals regardless of race, religion, gender, national origin, age, marital status, disability, or any other characteristic protected by applicable laws. All employment decisions are based on merit, qualifications, and business needs.