ADMINISTRATION MANAGER

HIGHER QUALITY BEVERAGES FOODS PTE. LTD.; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Higher Quality Beverages Foods Pte. Ltd. in Singapore is seeking an Administration Manager to lead the office operations, establish SOPs, and oversee record-keeping.

You will manage vendor contracts, procurement, facility management, and supervise staff; work with finance on budgets and expense approvals.

The role requires strong leadership, communication, and problem-solving to ensure regulatory compliance and smooth corporate workflows.

Qualifications

• Proven experience in admin/office management leadership roles.
• Strong knowledge of office management procedures and vendor contract negotiation.
• Proficiency in office productivity tools and ERP/CRM systems.
• Excellent organizational, leadership, and multitasking abilities with attention to detail.
• Strong interpersonal and business communication skills across departments and with partners.
• Sound analytical and problem-solving skills to resolve disruptions promptly.

Responsibilities

• Lead and coordinate office administrative operations, establishing policies, SOPs, and efficient record-keeping systems.
• Manage vendor contracts, service agreements, and procurement for office supplies, IT services, equipment maintenance, and facility utilities.
• Oversee office facility management, including lease administration, layout optimization, renovations, and office health and safety protocols.
• Supervise, train, and evaluate administrative support staff and front-desk personnel.
• Monitor administrative expenditure, maintain departmental budgets, and collaborate with finance for expense tracking and invoice approvals.
• Ensure regulatory compliance with local business permits, data protection guidelines, and corporate filing schedules.
• Coordinate company-wide logistical support for board meetings, corporate events, and internal operations.

Skills

Office management

Vendor negotiation

Budgeting

Staff supervision

ERP/CRM systems

Communication

Tools

ERP/CRM systems

Document management

Job description

Key Responsibilities

• Lead and coordinate office administrative operations, establishing policies, standard operating procedures (SOPs), and efficient record-keeping systems.
• Manage vendor contracts, service agreements, and procurement for office supplies, IT services, equipment maintenance, and facility utilities.
• Oversee office facility management, including lease administration, layout optimization, renovations, and office health and safety protocols.
• Supervise, train, and evaluate administrative support staff and front-desk personnel.
• Monitor administrative expenditure, maintain departmental budgets, and collaborate with finance for expense tracking and invoice approvals.
• Ensure regulatory compliance with local business permits, data protection guidelines, and corporate filing schedules.
• Coordinate company-wide logistical support for board meetings, corporate events, and internal operations.

Requirements

• Proven experience as an Administration Manager, Office Manager, or in a senior administrative operations role.
• Strong knowledge of office management procedures, vendor contract negotiation, and basic corporate financial principles.
• Proficiency in office productivity tools, ERP/CRM systems, and document management platforms.
• Exceptional organizational, leadership, and multi-tasking abilities with sharp attention to detail.
• Excellent interpersonal and business communication skills to interface effectively across departments and with external partners.
• Sound analytical and problem-solving skills to resolve facility or operational disruptions promptly.