Office Administrator / Human Resources

AVATAR MODERN TECHNO SERVICES PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Job summary

AVATAR MODERN TECHNO SERVICES PTE. LTD. in Singapore is seeking a proactive Office Administrator / Human Resources to support day-to-day operations, vendor coordination, and facilities management.

The role involves coordinating relocation, managing vendors, maintaining records, and assisting local teams. Strong organizational and communication skills are essential. Diploma/degree in business or office management and at least 2 years of relevant experience required.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Office Management, or a related field.
• Minimum 2 years of experience in office administration, facilities management, workplace services, or operations support.
• Experience managing vendors and coordinating office facilities is preferred.

Responsibilities

• Coordinate office relocation, movement, and workspace arrangement activities.
• Manage vendor onboarding, setup, contracts, and ongoing vendor relationships.
• Serve as the primary point of contact for facilities-related matters, including maintenance requests, office supplies, and workplace support.
• Handle general office administration duties, including document management, asset tracking, and operational coordination.
• Support local business operations and administrative requirements as needed.
• Liaise with internal stakeholders and external service providers to ensure timely resolution of operational issues.
• Maintain a safe, organized, and efficient office environment.
• Assist in organizing meetings, events, and other office activities.

Skills

Organizational skills

Multitasking

Communication skills

Vendor coordination

Office administration

Education

Diploma or Bachelor's Degree in Business Administration/Office Management

Tools

Microsoft Office

Job description

Job Summary

We are seeking a proactive and organized Office Administrator / Human Resourcesto support the day-to-day office operations and administrative functions. The ideal candidate will play a key role in ensuring smooth office management, vendor coordination, facilities support, and operational efficiency while providing administrative assistance to the local team.

Key Responsibilities

• Coordinate office relocation, movement, and workspace arrangement activities.
• Manage vendor onboarding, setup, contracts, and ongoing vendor relationships.
• Serve as the primary point of contact for facilities-related matters, including maintenance requests, office supplies, and workplace support.
• Handle general office administration duties, including document management, asset tracking, and operational coordination.
• Support local business operations and administrative requirements as needed.
• Liaise with internal stakeholders and external service providers to ensure timely resolution of operational issues.
• Maintain a safe, organized, and efficient office environment.
• Assist in organizing meetings, events, and other office activities.

Qualifications & Experience

• Diploma or Bachelor's Degree in Business Administration, Office Management, or a related field.
• Minimum 2 years of experience in office administration, facilities management, workplace services, or operations support.
• Experience managing vendors and coordinating office facilities is preferred.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Key Competencies

• Strong coordination and problem-solving abilities.
• Excellent stakeholder management skills.
• Customer service-oriented mindset.
• Ability to handle confidential information professionally.
• Adaptable, proactive, and resourceful approach to work.