Administrative Executive

MTA INTEGRATED SERVICES PTE. LTD.; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

MTA Integrated Services Pte. Ltd. in Singapore is seeking an organized Administrative Specialist to support construction projects and office operations. You will prepare and manage project documents, coordinate with site teams and suppliers, and assist with procurement and invoice tracking.

This role also entails maintaining regulatory records, submitting documents to authorities, tracking permits and work records, scheduling meetings, and handling general office duties to keep projects on track.

Responsibilities

• Prepare, organize, and manage project documents, reports, and filing to ensure accurate record-keeping
• Coordinate communication and workflow with site teams, contractors, and suppliers to support project progress
• Assist in procurement processes by preparing purchase orders and tracking invoices for timely payments
• Support submission of required documents to authorities such as BCA, MOM, and permits to maintain regulatory compliance
• Maintain accurate records of workers, work permits, and site documentation for project and legal requirements
• Schedule meetings and assist in project coordination to facilitate smooth operations
• Perform general office administration tasks and handle ad-hoc duties to support daily office functions

Job description

Job Summary

You will provide administrative support for construction projects and office operations by preparing and managing project documents, coordinating with site teams and suppliers, assisting in procurement and invoice tracking, and maintaining compliance records.

Responsibilities

• Prepare, organize, and manage project documents, reports, and filing to ensure accurate record-keeping
• Coordinate communication and workflow with site teams, contractors, and suppliers to support project progress
• Assist in procurement processes by preparing purchase orders and tracking invoices for timely payments
• Support submission of required documents to authorities such as BCA, MOM, and permits to maintain regulatory compliance
• Maintain accurate records of workers, work permits, and site documentation for project and legal requirements
• Schedule meetings and assist in project coordination to facilitate smooth operations
• Perform general office administration tasks and handle ad-hoc duties to support daily office functions