Administrative Executive

Mta Integrated Services; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Mta Integrated Services in Singapore is seeking an administrative support specialist to assist construction projects and office operations by organizing project documents, coordinating with site teams and suppliers.

You will help with procurement and invoice tracking, maintain compliance records, and support regulatory submissions to authorities to ensure smooth project progress and daily office functions.

Responsibilities

• Prepare, organize, and manage project documents, reports, and filing to ensure accurate record-keeping
• Coordinate communication and workflow with site teams, contractors, and suppliers to support project progress
• Assist in procurement processes by preparing purchase orders and tracking invoices for timely payments
• Support submission of required documents to authorities such as BCA, MOM, and permits to maintain regulatory compliance
• Maintain accurate records of workers, work permits, and site documentation for project and legal requirements
• Schedule meetings and assist in project coordination to facilitate smooth operations
• Perform general office administration tasks and handle ad-hoc duties to support daily office functions

Job description

Job Summary

You will provide administrative support for construction projects and office operations by preparing and managing project documents, coordinating with site teams and suppliers, assisting in procurement and invoice tracking, and maintaining compliance records.

Responsibilities

• Prepare, organize, and manage project documents, reports, and filing to ensure accurate record-keeping
• Coordinate communication and workflow with site teams, contractors, and suppliers to support project progress
• Assist in procurement processes by preparing purchase orders and tracking invoices for timely payments
• Support submission of required documents to authorities such as BCA, MOM, and permits to maintain regulatory compliance
• Maintain accurate records of workers, work permits, and site documentation for project and legal requirements
• Schedule meetings and assist in project coordination to facilitate smooth operations
• Perform general office administration tasks and handle ad-hoc duties to support daily office functions