Admin Operation Executive (Sales & Inventory) @ MNC

PERSOL; Singapore; On-site; SGD 41,000 - 49,000; Full time

Job summary

PERSOL is seeking an Administration/Operations Coordinator based near Jurong East MRT in Singapore. The role is a contract position until Mar 2028, with monthly salary up to SGD 4,000 and standard hours Mon-Fri 9:30 AM to 5:30 PM.

You will coordinate vendor registrations, handle PO and payments, and manage inventory, shipments, and office services while supporting meetings and events. Strong organization and data accuracy are essential.

Qualifications

• Minimum 2 years of admin/operations/coordination experience.
• Strong organizational and multitasking abilities.
• Meticulous with data and documentation accuracy.

Responsibilities

• Coordinate new vendor registration, PO processing, and payment admin with vendors and internal stakeholders.
• Oversee product and competitor sample inventory; manage registration, purchasing, collection, storage, servicing, shipping, loan tracking, invoicing, and disposal.
• Manage your own inventory of products and premiums; keep storeroom records organized.
• Coordinate local and international shipments with logistics providers and track statuses.
• Maintain website updates, monthly forecast reports, and business spreadsheets.
• Maintain organization charts, distribution lists, shared folders, and office supplies; provide general admin support.
• Support meetings, team engagement activities, and divisional events.

Skills

Organizational skills

Multitasking

Detail-oriented

Data handling

Vendor coordination

Job description

Location: Jurong East MRT

Salary: up to $4000 per month

Contract: till Mar 2028

Working hours: Monday to Friday, 9:30 AM to 5:30 PM

Key Responsibilities

• Coordinate new vendor registration, PO processing, and payment administration with vendors and internal stakeholders
• Oversee product and competitor sample inventory, including registration, purchasing, collection, storage, servicing, shipping, loan tracking, invoicing, and disposal.
• Manage own-use inventory of products and premiums and maintain storeroom organization and records.
• Coordinate local and international shipments with logistics providers, track shipment statuses and resolve issues.
• Manage website updates, monthly forecast reports and business spreadsheets.
• Maintain organization charts, distribution lists, shared folders, and office supplies & provide general administrative support.
• Support meetings, team engagement activities, and divisional events.

We regret to inform that only shortlisted candidates will be notified.

Requirements

• At least 2 years experience in administration, operations, or coordination roles.
• Strong organizational and multitasking skills.
• Meticulous and detail-oriented, with the ability to handle data and documentation accurately.