Admin Officer

Lighthouse Canton; Singapore; On-site; SGD 27,900 - 39,060; Full time

Job summary

Lighthouse Canton in Singapore is seeking an Administrative Assistant to help run our Singapore office efficiently. You will handle front-desk tasks, answer calls, and manage emails while greeting visitors, ensuring a positive first impression.

You will schedule meetings, maintain calendars, coordinate travel or events, and support HR and IT with basic tasks. This role requires strong organization, clear communication, and the ability to multitask in a fast-paced environment.

Qualifications

• Highly organized with strong attention to detail.
• Excellent written and verbal communication.
• No work experience required.

Responsibilities

• Handle day-to-day administrative tasks such as answering phones, managing emails, and greeting visitors.
• Schedule meetings, appointments, and maintain calendars.
• Manage office and pantry supplies and restock when needed.
• Assist with data entry, filing, and document preparation.
• Support departments with basic administrative tasks.
• Process incoming and outgoing mail.
• Assist HR with onboarding and orientation materials.

Skills

Organizational Skills

Communication

Time Management

Multitasking

Problem Solving

Job description

Lighthouse Canton is a global investment institution offering wealth and asset management services. Led by an experienced senior management team, we work with clients across geographies from our Singapore, London, Dubai, and India offices.

We are currently looking for an Administrative Assistant as one of the key personnel in ensuring efficient operation of our Singapore office.

Key Responsibilities

• Handle day-to-day administrative tasks such as answering phones, managing emails, and greeting visitors.
• Schedule meetings, appointments, and maintain calendars.
• Manage office and pantry supplies and restock when needed.
• Assist with data entry, filing, and document preparation.
• Support departments with basic administrative tasks.
• Process incoming and outgoing mail.
• Assist with screen cast or call set-up in meeting rooms if necessary.
• Ensure office maintenance is carried out when necessary.
• Serve as the first point of contact for basic IT issues - password resets, device setup, software installation.
• Ensure printers, copiers, conference room equipment, and networking hardware are operational.
• Coordinate technical support for office devices when needed.
• Request quotes and process orders for hardware, software, and IT services.
• Communicate with vendors for repairs, service calls, or subscription renewals.
• Act as a liaison between employees and IT support teams.
• Support onboarding by preparing new-hire paperwork, welcome materials, and orientation schedules.
• Assist in planning employee engagement activities, celebrations, and company events including assisting with small event planning or travel arrangements.
• Assist HR Manager when necessary.

Key Requirements

• Highly organized, strong attention to detail.
• Good communication and interpersonal skills.
• Great time management and ability to multitask, alongside problem-solving mindset.
• No work experience is required.

If the above resonates with you, we would be delighted to hear from you.

All information will be treated with the strictest confidentiality. We regret to inform that only shortlisted candidates will be contacted.