Admin Executive

GLOBAL FINANCIAL CONSULTANTS PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Benefits offered by this job

Supportive team culture

Defined responsibilities

Stable environment

International exposure

Job summary

Global Financial Consultants Pte. Ltd. is seeking a professional Admin Executive to support day-to-day office operations and provide HR admin support in Singapore.

The role focuses on front desk coordination, office administration, and HR tasks. Responsibilities include welcoming clients, managing meeting room bookings, handling mail and couriers, maintaining filing systems, assisting with document prep and data entry, and supporting MOM Work Pass documentation and onboarding/offboarding

Qualifications

• Diploma or higher is required.
• 1–2 years in office administration or HR admin roles.
• Strong organizational and communication skills.
• Professional client-facing demeanor.

Responsibilities

• Greet clients and visitors professionally.
• Manage meeting room bookings and front desk areas.
• Handle mail, couriers and office supplies.
• Assist with HR admin tasks including onboarding/offboarding.

Skills

Client facing confidence

Organisational skills

Professional communication

Multi-tasking

Education

Diploma or above

Tools

Microsoft Office

Job description

About Us

Global Financial Consultants is an established international wealth management firm based in Singapore. We support globally mobile and expatriate clients with cross border financial planning. Our firm manages approximately S$500 million in assets and has been operating since 2003.

We are seeking a professional and organised Admin Executive to support our day-to-day office operations and provide HR admin support.

Role Overview

This role focuses on front desk coordination, general office administration, and HR admin support.

Key Responsibilities

Office & Front Desk Coordination

• Welcome clients and visitors in a professional manner.
• Manage meeting room bookings and ensure reception and meeting areas are well maintained.
• Handle incoming mail and courier arrangements.
• Coordinate office supplies and vendor services as required.

Administrative Support

• Maintain organised digital and physical filing systems.
• Assist with document preparation, scanning, and data entry.
• Support invoice and purchase order coordination.

HR Admin Support

• Maintain staff benefits, leave records and update employee information.
• Assist with documentation for MOM Work Passes and government portal-related submissions (e.g. government-paid leave claims), ensuring compliance with eligibility and regulations.
• Assist in onboarding & offboarding processes.
• Perform other HR admin activities as required (e.g. course registration, staff engagement, etc).

Requirements

• Minimum Diploma & above.
• Minimum 1 to 2 years of experience in office administration/receptionist and HR admin roles.
• Positive attitude, meticulous and efficient.
• Strong organisational skills and attention to detail.
• Professional communication skills and client facing confidence.
• Proficiency in Microsoft Office.
• Ability to manage multiple tasks in a structured manner.

What We Offer

• Supportive team culture.
• Clear scope and defined responsibilities.
• Stable and established financial services environment.
• Exposure to international wealth management operations.

We regret to inform that only shortlisted candidates will be contacted.