Admin Officer

Jebsen & Jessen Group of Companies; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A multinational company in Singapore is looking for an Administrator to support in reviewing sales documents, preparing project files, and coordinating with internal teams. The ideal candidate should hold a minimum Nitec in Business Administrative and possess skills in organization, time management, and strong teamwork. This role requires a positive attitude and the ability to comply with EHS requirements. Join us to contribute to a dynamic and diverse work environment.

Responsibilities

• Review sales documents for accuracy and completeness before project booking.
• Update project details in the company's systems.
• Prepare project files including QC forms and handover documents.
• Coordinate with internal teams on follow-up tasks.
• Assist with Tendering Documents.
• Maintain organized filing of quotations and invoices.
• Perform administrative duties such as filing and data entry.
• Assist with email correspondence and follow-up tasks.
• Arrange meetings and prepare reports as needed.
• Monitor office supplies for availability.
• Comply with EHS legal and operational requirements.
• Participate in EHS programmes.

Skills

Self‑motivated

Team player

Good organization skills

Time management

Ability to follow instructions

Positive attitude

Education

Minimum Nitec in Business Administrative

Job description

Responsibilities

• Assist in reviewing sales documents to ensure all information is accurate and complete before booking in the project.
• Update project details such as job numbers, descriptions, and delivery dates into the company’s systems.
• Help prepare project files, including QC forms, handover documents, and other required paperwork.
• Support coordination with internal teams (Sales, Project) on follow-up tasks when needed.
• Assist in Tendering Documents.
• Maintain organized filing of quotations, purchase orders, invoices and related documents.
• Perform general administrative duties such as filing, photocopying, data entry and document control.
• Assist with email correspondence and follow‑up on basic tasks.
• Help arrange meetings, prepare simple reports, and support day‑to‑day department activities.
• Monitor office and department supplies to ensure availability.
• Perform other tasks as delegated by the immediate superior.
• To comply with all relevant EHS legal and other requirements associated with the job functions and responsibilities.
• To comply with all EHS requirements affecting the operations, including those affecting the customers, suppliers and contractors supplying and serving the departments.
• To participate in EHS programmes.
• To follow the EHS procedures and work instructions.

Qualifications

• Minimum Nitec in Business Administrative or equivalent years of experience.

Experience

• Self‑motivated with a results‑driven approach.
• Good team player with ability to work independently.
• Working experience in a diverse cultural environment.
• Good organization and time management skills.
• Willing to learn and able to follow instructions.
• Positive attitude and ability to work with different teams.