Japanese Speaking Senior HR and Administration Manager

Good Job Creations (Singapore) Pte Ltd; Singapore; On-site; SGD 70,000 - 120,000; Full time

Job summary

Good Job Creations (Singapore) Pte Ltd is seeking an experienced HR leader to head HR and administrative functions in a manufacturing setting. You will ensure regulatory compliance, streamline payroll, recruitment, and employee lifecycle processes while partnering with operations to support business goals.

The role requires strong knowledge of the Singapore Employment Act, CPF/IRAS, and experience in a managerial capacity; proficiency in Japanese is a plus for liaising with Japanese

Qualifications

• Experience in HR leadership within a manufacturing environment.
• Knowledge of Singapore Employment Act, CPF, IRAS and related compliance.
• Experience managing recruitment, payroll, compensation & benefits, ER and performance management.
• Experience preparing HR reports, manpower planning data, and workforce cost analysis.
• Proficiency in Japanese for liaising with Japanese-speaking stakeholders.

Responsibilities

• Manage end-to-end recruitment activities, including sourcing, agency coordination, interviews, offers, onboarding, and orientation.
• Oversee employee lifecycle processes, including transfers, confirmations, performance reviews, and exits.
• Administer employment-related compliance matters and maintain accurate employee records.
• Manage monthly payroll, statutory submissions, leave administration, employee benefits, and tax reporting.
• Support compensation reviews, salary benchmarking, and annual bonus exercises.
• Maintain HR policies, procedures, and employee handbooks in line with Singapore regulations.
• Handle employee relations matters, including grievance handling, disciplinary processes, investigations, and offboarding.
• Coordinate performance management activities, KPI reviews, and staff development initiatives.
• Plan, track, and administer employee training and workforce development programs.
• Prepare HR reports, headcount analysis, and manpower cost reporting for management.
• Oversee office administration, facilities management, maintenance, and vendor coordination.
• Manage procurement of office supplies and administrative services.
• Support workplace safety, emergency preparedness, and compliance-related administration.
• Administer company insurance policies, licences, statutory renewals, and corporate records.
• Coordinate business travel arrangements, visitor management, and company events.
• Monitor budgets and support cost control initiatives for HR and administrative expenditures.

Skills

HR management

Payroll

Recruitment

Compliance

Employee relations

Performance management

Japanese language

Job description

[Job ID: 1693201]

Job Summary:

Experienced HR professional to lead HR and administration functions, ensure compliance, and support business operations in a manufacturing environment.

Responsibilities

• Manage end-to-end recruitment activities, including sourcing, agency coordination, interviews, offers, onboarding, and orientation.
• Oversee employee lifecycle processes, including transfers, confirmations, performance reviews, and exits.
• Administer employment-related compliance matters and maintain accurate employee records.
• Manage monthly payroll, statutory submissions, leave administration, employee benefits, and tax reporting.
• Support compensation reviews, salary benchmarking, and annual bonus exercises.
• Maintain HR policies, procedures, and employee handbooks in line with Singapore employment regulations.
• Handle employee relations matters, including grievance handling, disciplinary processes, investigations, and offboarding.
• Coordinate performance management activities, KPI reviews, and staff development initiatives.
• Plan, track, and administer employee training and workforce development programs.
• Prepare HR reports, headcount analysis, and manpower cost reporting for management.
• Oversee office administration, facilities management, maintenance activities, and vendor coordination.
• Manage procurement of office supplies and administrative services.
• Support workplace safety, emergency preparedness activities, and compliance-related administration.
• Administer company insurance policies, licences, statutory renewals, and corporate records.
• Coordinate business travel arrangements, visitor management, and company events.
• Monitor budgets and support cost control initiatives for HR and administrative expenditures.

Requirements

[Must to Have]

• At least 5 years of HR experience, including at least 2 years in a managerial capacity overseeing HR operations.
• Strong knowledge of Singapore Employment Act, CPF regulations, IRAS requirements, and employment-related compliance matters.
• Experience managing recruitment, payroll, compensation and benefits, employee relations, and performance management functions.
• Experience preparing HR reports, manpower planning data, and workforce cost analysis.
• Proficiency in Japanese languagefor liaising with Japanese-speaking stakeholders.

[Good to Have]

• Experience in a manufacturing, factory, or production environment is an added advantage.
• Experience managing facilities, vendors, and general administration functions is an added advantage.
• Experience in a regulated manufacturing environment is an added advantage.

We regret that only shortlisted candidates will be notified. However, all applications will be updated to our resume bank for future opportunities.

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