Operations & Administration Executive

Azen Manufacturing Pte Ltd; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Azen Manufacturing Pte Ltd is seeking an Operations & Administration Executive to provide comprehensive operational, administrative, IT, and office support for daily functions in Singapore. The role covers coordinating import/export shipments, supporting the sales team, maintaining documentation, managing office supplies, and basic IT coordination with external vendors.

Strong organizational and communication skills are essential.

Qualifications

• Diploma in Business Administration, Office Administration, Operations Management, or a related discipline.
• Minimum 2 years of relevant experience.
• Strong administrative and organizational skills.
• Excellent attention to detail.
• Initiative, resourcefulness, and proactive problem-solving abilities.
• Good communication and interpersonal skills.

Responsibilities

• Enhance company’s online presence through social media marketing.
• Assist Sales Team by performing simple Fan Selections using Online Selector Tool.
• Prepare, maintain, and organise operational documentation, including Sales Orders, Work Orders, Delivery Orders, Commercial Invoices & Packing Lists, and WO/DO booklets.
• Monitor leave applications and maintain the staff movement chart.
• Coordinate import/export parcel shipments via DHL and UPS.
• Provide administrative and logistical support for company-wide events as required.
• Answer and manage incoming office calls, directing inquiries to the appropriate personnel.

Skills

Administrative skills

Organisational skills

Attention to detail

Communication skills

Proactive mindset

Interpersonal skills

Education

Diploma in Business Administration, Office Administration, Operations Management, or related discipline

Job description

About the role

The Operations & Administration Executive provides comprehensive operational, administrative, IT, and office support to ensure the smooth and efficient day-to-day functioning of the company.

Scope of Work:

1) Operations & Administrative Duties

• Enhance company’s online presence through social media marketing.
• Assist Sales Team by performing simple Fan Selections using Online Selector Tool.
• Prepare, maintain, and organise operational documentation, including Sales Orders, Work Orders, Delivery Orders, Commercial Invoices & Packing Lists (CIPL), and WO/DO booklets.
• Monitor leave applications and maintain the staff movement chart.
• Coordinate import/export parcel shipments via DHL and UPS.
• Provide administrative and logistical support for company-wide events as required.
• Answer and manageincoming office callsprofessionally, directingenquiries to theappropriate personnel.

2) IT Support:

• Manage and monitor IT equipment, supplies, and user access.
• Coordinate with external IT vendors for the setup and maintenance of PCs, printers, OneDrive access, and other IT requirements.
• Provide basic IT troubleshooting and upscale technical issues to the external IT vendor when required.

3) Office & Pantry Management:

• Manage Office & Pantry supplies, including ordering, stock replenishment, stationery procurement, and general pantry upkeep.

Qualifications & Experience

• Diploma in BusinessAdministration, OfficeAdministration, OperationsManagement, or arelated discipline.
• Minimum2 years ofrelevant experience

Good administrative andorganisational skills,with the abilityto manage multipletasks and prioritieseffectively.

Strong attention toDiploma in BusinessAdministration, OfficeAdministration, OperationsManagement, or arelated discipline.

Minimum2 years ofrelevant experiencein administration, operations, office management, ora similar supportfunction.

detail.

Demonstratesinitiative, resourcefulness, and a proactiveapproachto identifying andresolving day-to-day operational issues.

Goodcommunication and interpersonalskills, with the abilityto interact professionallywith colleagues, customers, vendors, and externalparties.

Only Singaporeans / Permanent Residents need apply.