Admin & HR Assistant | 5 days | Up to $3k | Tuas - YZ11

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A reputable human resources advisory firm in Singapore is seeking an Admin & HR Assistant. This role involves managing employee fingerprint registration, monitoring attendance records, and handling staff leave applications. Candidates should have a minimum of GCE N levels or an office skills certificate, along with at least one year of relevant experience. Additional responsibilities include maintaining personnel files and coordinating medical claims, making this a vital position within the HR department.

Qualifications

• Minimum GCE N levels or equivalent office skills certification.
• At least one year of relevant work experience.

Responsibilities

• Manage fingerprint registration for employees and sub-con workers.
• Monitor and maintain attendance records for compliance.
• Administer staff leave applications.
• Verify attendance reports for sub-con workers.
• Prepare medical claims letters and follow up.
• Coordinate annual noise monitoring examinations.
• Maintain detailed records of foreign workers.
• Manage requisition orders and office supplies.
• Liaise with telco providers regarding corporate lines.
• Organize production personnel files.
• Complete additional ad-hoc duties as required.

Skills

Fingerprint registration

Attendance monitoring

Leave application administration

Record maintenance

Organizational skills

Education

GCE N levels or office skills certificate

Job description

Position title : Admin & HR Assistant

Location: Tuas (Company transport at designated pick up points - Jurong east, Bukit batok, Choa chu kang, Lakeside, Tuas crescent etc)

Working Days: 5 days Mon - Fri

Working hours : 8am -5pm or 9am - 6pm

Salary : $2,400 - $3,000 depending on qualification and experience

Responsibilities

• Take charge of fingerprint registration for all employees including sub-con workers
• Monitor, verify and maintain staff attendance records in Easytime to ensure accuracy and compliance
• Administer staff leave application in EPE and Easytime
• Extract and verify sub-con workers’ attendance reports
• Prepare Letters of Guarantee (LOGs) and follow up on employees’ medical claims
• Arrange and coordinate annual noise monitoring examinations
• Maintain and update foreign workers’ records including passport details in p-files, Sage and the master namelist
• Raise requisition orders and manage purchase of stationery, gifts/hampers/wreath
• Liaise with telco providers on matters relating to corporate phone lines
• Organize and maintain production personnel files
• Any other ad hoc duties as assigned

Requirements

• Min GCE N levels or office skills certificate
• At least 1-year experience, preferably in the related field