Human Resource & Payroll Assistant

SF FOOD & BEVERAGE PTE. LTD.; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

SF FOOD & BEVERAGE PTE. LTD. is seeking a Human Resource & Payroll Assistant to handle monthly payroll calculation and processing, attendance and leave administration, work-pass administration, and general HR support.

The role requires accuracy, confidentiality and good knowledge of Singapore employment and work-pass requirements. Responsibilities include calculating and processing payroll, verifying attendance, overtime, deductions and allowances; preparing payslips; assisting with CPF and

Qualifications

• Diploma or certificate in HR or related field, or equivalent experience.
• 1–3 years HR/payroll experience preferred.
• Familiarity with Singapore payroll calculation and work-pass administration is an advantage.
• Proficient with CPF, overtime, leave and basic Singapore employment requirements.
• Experience with MOM eServices/work-pass applications is a plus.

Responsibilities

• Payroll calculation and processing for all employees accurately and on time.
• Verify attendance, working hours, overtime, deductions and allowances.
• Prepare payslips and payroll reports; assist with CPF and statutory matters.
• Handle work permit, S Pass and Employment Pass applications and renewals.
• Maintain confidential employee records; assist with recruitment and onboarding.

Skills

Numerical accuracy

Communication skills

Time management

Confidentiality

Education

Diploma or Certificate in HR / Business Admin / Accounting

Tools

Excel

Info-Tech HR/payroll

Job description

Job Summary

The Human Resource & Payroll Assistant is responsiblefor monthly payroll calculation and processing, attendance and leaveadministration, work-pass administration and general HR support . The rolerequires accuracy, confidentiality and good knowledge of Singapore employmentand work-pass requirements.

Key Responsibilities

1. Payroll Calculation & Processing

   • Calculate and process monthly payroll for all employees accurately and on time.
   • Verify attendance, working hours, overtime, unpaid leave, allowances, deductions, incentives and other salary adjustments.
   • Check and reconcile payroll records before salary payment.
   • Prepare payslips and payroll reports.
   • Assist with CPF contributions and other statutory payroll matters.
   • Handle employees' enquiries relating to salary, payslips, overtime and deductions.
   • Maintain accurate and confidential payroll records.

2. Work Pass Administration

   • Handle administrative matters relating to Work Permit, S Pass and Employment Pass applications and renewals.
   • Assist with work-pass issuance, renewal, transfer and cancellation.
   • Monitor work-pass expiry dates and ensure timely renewal or cancellation.
   • Maintain proper records of employees' work-pass status and related documents.
   • Assist with foreign worker quota and work-pass requirements.
   • Liaise with MOM or relevant parties on work-pass matters when required.
   • Ensure employees have valid work authorisation before commencing work.

3. MOM & Employment Administration

   • Assist with MOM-related submissions, applications and correspondence.
   • Maintain proper employee records and documents required for employment and statutory purposes.
   • Assist with matters relating to employment contracts, working hours, overtime, leave and salary records.
   • Keep track of relevant changes to MOM requirements and inform management when necessary.

4. Attendance & Leave Administration

   • Maintain employees' attendance and timesheet records.
   • Verify overtime claims and working hours for payroll calculation.
   • Maintain annual leave, medical leave and other leave records.
   • Ensure approved attendance and leave information is accurately reflected in payroll.

5. Recruitment & HR Support

   • Assist with recruitment, including job postings, candidate screening and interview arrangements.
   • Prepare employment offers, contracts and onboarding documents.
   • Assist with new employee onboarding and employee records.
   • Maintain updated and confidential employee files.
   • Assist with resignation, termination and employee offboarding procedures.
   • Perform other HR and administrative duties assigned by management.

Job Requirements

• Diploma or Certificate in Human Resource, Business Administration, Accounting or related discipline.
• 1-3 years of HR/payroll experience preferred.
• Experience in Singapore payroll calculation and work-pass administration is an advantage.
• Familiar with CPF, overtime, leave and basic Singapore employment requirements.
• Experience with MOM eServices / work-pass applications will be an advantage.
• Proficient in Microsoft Excel and Microsoft Office.
• Experience with HR/payroll software such as Info-Tech is an advantage.
• Strong numerical skills and attention to detail.
• Good organisational and time-management skills.
• Able to handle confidential information responsibly.
• Good communication skills and able to work independently.

Key Focus of the Role

Payroll Calculation | Work Pass Administration | MOMCompliance | Attendance & Leave | HR Administration