Admin & Facilities Executive

DEKKO TENTAGE PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

DEKKO TENTAGE PTE. LTD. is seeking an energetic Admin & Facilities Executive in Woodlands, Singapore. You will manage assets, vehicles, machinery, safety logs, and support project and HR teams.

Responsibilities include fleet and machinery oversight, tool and asset inventory control, site paperwork and training records, tenancy and field support, plus other admin tasks. Reliable, resourceful, and proactive candidates will thrive in a hands-on SME environment.

Qualifications

• Min 2 Years experience in a related field/job in Singapore.
• Familiar with PTW submissions, safety training logs, inventory tracking.
• Valid Class 3 Driving License (Required for Property/Vehicle & hospital visits) Not a must but good to have.
• Resourceful, Organised, Automative and takes initiative
• Responsible and reachable 24/7 in the event of emergency/medical

Responsibilities

• Fleet & Machinery Management: Oversee company vehicles, road tax, servicing, inspections, insurance; maintain logs for machinery and equipment.
• Tool & Asset Inventory Control: Log, track and issue/withdraw uniforms, tools, and devices during onboarding, site deployment or exit.
• Site Paperwork & Training Records: Maintain worker training logs and safety certifications; prepare PTW, risk assessments, and worker bio-data submissions.
• Tenancy & Field Support: Oversee tenancy agreements; escort workers for appointments and airport transfers; assist with insurance claims.
• Other Administrative Matters: Assist where required.

Skills

Resourceful

Organised

Initiative

Tools

PTW submissions

Safety training logs

Inventory tracking

Job description

We are a growing SME with 90 person in the company. Operational efficiency and ground coordination are critical to our success. We need a energetic and resourceful Admin & Facilities Executive to take charge of our assets such as property, tools, machinery, documentations. You will work closely with the project and HR team and provide assistance where required.

Fleet & Machinery Mangement

Oversee company vehicles(road tax, servicing, inspections, insurance). Maintain in/out logs for machinery and heavy equipment(generators, forklifts, power tools) and manage LE/LM/LG safety certification schedules.

Tool & Asset Inventory Control

Log, track and handle physical issuance and collection/withdrawal of uniform, tools, electronic devies during onboarding, site deployment or exit.

Site Paperwork & Training Recrods

Maintain worker training logs and safety certifications. Prepare and submit site mobilization forms including Permit to Work (PTW), Risk assessments, and worker bio-data to main contractors.

Tenancy & Field Support

Oversee tenancy agreements (Dormitories, offices, Warehouse). Escort workers for routine/emergency hospital appointment visits, airport pick up and drop off. Provide assistance for WICA/FWMI/any other insurance related claims.

Other Administrative Matters

To assist where required.

Requirements

• -Min 2 Years experience in a related field/job in Singapore
• -Familiar with PTW submissions, safety training logs, inventory tracking
• -Valid Class 3 Driving License(Required for Property/Vehicle & hospital visits)*Not a must but good to have.
• -Resourceful, Organised, Automative and takes initiative
• -Responsible and reachable 24/7 in the event of emergency/medical

Working Location & Hours

Location: Woodlands

Working Hours: 5.5 Days Work Week