Admin & Facilities Executive

MINISTRY OF TENTAGE & EVENTS RENTAL PTE. LTD.; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

MINISTRY OF TENTAGE & EVENTS RENTAL PTE. LTD. is seeking an energetic Admin & Facilities Executive to manage assets, vehicles, tools, and documentation from our Woodlands site.

You will coordinate with project and HR teams and support operations with on-site deployment and emergency readiness. The role requires 2+ years in a related field in Singapore, familiarity with PTW submissions and safety logs, and a proactive, organized approach with 24/7 availability for emergencies.

Qualifications

• Min 2 years experience in a related field in Singapore.
• Familiar with PTW submissions, safety training logs, inventory tracking.
• Valid Class 3 Driving License (useful for property/vehicle tasks).
• Resourceful, well-organised and takes initiative.
• Responsive and reachable 24/7 in emergencies.

Responsibilities

• Fleet & machinery management: oversee vehicles, log maintenance, and safety cert schedules.
• Tool & asset inventory control: issue/withdraw tools and uniforms during onboarding and deployment.
• Site paperwork & training records: maintain logs, PTW, risk assessments, and worker data.
• Tenancy & field support: oversee tenancy agreements and assist with site visits and medical/admin tasks.

Skills

2+ years experience

PTW submissions

Safety training logs

Inventory tracking

Driving license

Organised

Initiative

Job description

We are a growing SME with 90 person in the company. Operational efficiency and ground coordination are critical to our success. We need a energetic and resourceful Admin & Facilities Executive to take charge of our assets such as property, tools, machinery, documentations. You will work closely with the project and HR team and provide assistance where required. If you have 2+ years in a similar or related field,

Fleet & Machinery Mangement:

Oversee company vehicles(road tax, servicing, inspections, insurance). Maintain in/out logs for machinery and heavy equipment(generators, forklifts, power tools) and manage LE/LM/LG safety certification schedules.

Tool & Asset Inventory Control:

Log, track and handle physical issuance and collection/withdrawal of uniform, tools, electronic devies during onboarding, site deployment or exit.

Site Paperwork & Training Recrods:

Maintain worker training logs and safety certifications. Prepare and submit site mobilization forms including Permit to Work (PTW), Risk assessments, and worker bio-data to main contractors.

Tenancy & Field Support:

Oversee tenancy agreements (Dormitories, offices, Warehouse). Escort workers for routine/emergency hospital appointment visits, airport pick up and drop off. Provide assistance for WICA/FWMI/any other insurance related claims.

Requirements:

• -Min 2 Years experience in a related field/job in Singapore
• -Familiar with PTW submissions, safety training logs, inventory tracking
• -Valid Class 3 Driving License(Required for Property/Vehicle & hospital visits)*Not a must but good to have.
• -Resourceful, Organised, Automative and takes initiative
• -Responsible and reachable 24/7 in the event of emergency/medical

Working Location & Hours

Location: Woodlands
Working Hours: 5.5 Days Work Week