Admin Executive [up to $4,200 + AWS| Tuas]

Good Job Creations (Singapore) Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Good Job Creations (Singapore) Pte Ltd is seeking an experienced Executive to oversee procurement, contracts, documentation, and administration across the business. You will negotiate with suppliers, coordinate PR/PO/DO, maintain records, support IT systems, ensure regulatory compliance, and contribute to budget tracking and QMS/EHS documentation.

The role requires 5+ years of relevant admin/procurement/operations experience, proficiency in Microsoft Office, and knowledge of contract

Qualifications

• 5+ years of relevant admin, procurement, or operations experience.
• Proficient in Microsoft Office.
• Experience in procurement, contract administration, and document control.
• Knowledge of regulatory compliance, audit coordination, or licence management is a plus.
• Experience and knowledge in IT management are advantageous.

Responsibilities

• Negotiate with suppliers and vendors on procurement contracts and purchases for administrative operations.
• Coordinate and monitor purchase requisitions (PR), purchase orders (PO), delivery orders (DO), and invoices.
• Maintain accurate records and ensure proper documentation filing and tracking.
• Support the upkeep and coordination of IT systems and related administrative requirements.
• Review and assist with contracts and agreements for various business functions.
• Coordinate regulatory licence applications, renewals, compliance matters, and audit activities.
• Supervise external service providers during preventive maintenance of office equipment and facilities.
• Assist in preparing, monitoring, and tracking the administration budget.
• Update and maintain QMS and EHS documentation in accordance with company requirements.
• Provide general administrative support and undertake additional duties as assigned.

Skills

Microsoft Office

Procurement

Contract administration

Document control

Regulatory compliance

Audit coordination

Licence management

IT management

Job description

Responsibilities

• Negotiate with suppliers and vendors on procurement contracts and purchases for administrative operations.
• Coordinate and monitor purchase requisitions (PR), purchase orders (PO), delivery orders (DO), and invoices.
• Maintain accurate records and ensure proper documentation filing and tracking.
• Support the upkeep and coordination of IT systems and related administrative requirements.
• Review and assist with contracts and agreements for various business functions.
• Coordinate regulatory licence applications, renewals, compliance matters, and audit activities.
• Supervise external service providers during preventive maintenance of office equipment and facilities.
• Assist in preparing, monitoring, and tracking the administration budget.
• Update and maintain QMS and EHS documentation in accordance with company requirements.
• Provide general administrative support and undertake additional duties as assigned.

Requirements

• Minimum 5 years of relevant administrative, procurement, or operations experience for Executive-level appointments.
• Proficient in Microsoft Office applications.
• Experience in procurement, contract administration, and document control.
• Knowledge of regulatory compliance, audit coordination, or licence management is an added advantage.
• Experience and knowledge in IT management is an added advantage.