Admin Executive | Procurement & IT Support | Up to $4,500

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 37,000 - 50,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Admin Executive to support the Admin Department in Tuas, Singapore. The role involves handling supplier negotiations, IT system maintenance, contract coordination, and budget monitoring to ensure smooth office operations.

Applicants should have a Diploma in Business Administration or related field, with at least five years of relevant experience, and proficiency in Microsoft Office. Familiarity with IT systems administration is a plus.

Qualifications

• Diploma in Business Administration or related discipline.
• Minimum 5 years of relevant administrative experience preferred.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage and negotiate with suppliers and vendors on contracts, purchases, and services for the Admin Department.
• Support the maintenance and administration of the company’s IT systems.
• Assist in reviewing and coordinating contracts for various departments.
• Support regulatory licence applications, renewals, and audit-related matters.
• Process and track Purchase Requisitions (PR), Purchase Orders (PO), Delivery Orders (DO), and invoices.
• Maintain proper records and filing of administrative documents.
• Coordinate and supervise external service providers for the preventive maintenance of office equipment and facilities.
• Assist in preparing, monitoring, and managing the Admin Department’s budget.
• Maintain and update QMS and EHS-related documentation.
• Provide general administrative support and perform other duties as assigned by the supervisor.

Skills

Vendor negotiation

Purchasing

Budget management

IT administration

Records management

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

Admin Executive

Salary: $3,300 - $4,500
Working Days: Monday - Friday
Working Hours: 8:30am - 5:30pm
Location: Tuas

Job Responsibilities

• Manage and negotiate with suppliers and vendors on contracts, purchases, and services for the Admin Department.

• Support the maintenance and administration of the company’s IT systems.

• Assist in reviewing and coordinating contracts for various departments.

• Support regulatory licence applications, renewals, and audit-related matters.

• Process and track Purchase Requisitions (PR), Purchase Orders (PO), Delivery Orders (DO), and invoices.

• Maintain proper records and filing of administrative documents.

• Coordinate and supervise external service providers for the preventive maintenance of office equipment and facilities.

• Assist in preparing, monitoring, and managing the Admin Department’s budget.

• Maintain and update QMS and EHS-related documentation.

• Provide general administrative support and perform other duties as assigned by the supervisor.

Job Requirements

• Diploma in Business Administration or a related discipline.

• Minimum 5 years of relevant administrative experience preferred.

• Proficient in Microsoft Office applications.

• Experience or knowledge in IT systems and administration.