Admin Executive (Government Sector | 8 Months Contract | Salary Around $2,700) – JO29471

BGC Group Pte Ltd; Singapore; On-site; SGD 18,000 - 23,000; Part time

Job summary

BGC Group Pte Ltd in Singapore is seeking a Records Administration Assistant on an 8-month contract to appraise and manage physical and digitised records.

You will prepare files for scanning, perform quality checks, maintain accurate records, and support central registry operations at Revenue House, Newton Road. Proficiency in Excel and English required.

Qualifications

• Minimum Diploma qualification.
• Proficient in Microsoft Office applications, particularly Microsoft Excel.
• Good knowledge of managing information and records using Excel and other Microsoft Office applications.
• Good command of written and spoken English.
• Strong attention to detail and accuracy when handling files and data.
• Able to organise, classify, and manage large volumes of documents systematically.
• Prior experience in records management, document control, scanning, digitisation, or administrative support will be an advantage.

Responsibilities

• Appraise and review files and records in accordance with established procedures.
• Organize, sort, and prepare records for digitization.
• Ensure proper handling, classification, and management of physical files and documents.
• Maintain accurate records and documentation throughout the process.
• Prepare files and Leasing for scanning and digitization.
• Conduct quality control, checks on scanned documents to ensure completeness and accuracy.
• Verify scanned files against the relevant records and documentation lists.
• Identify discrepancies or missing documents and follow up accordingly.
• Assist in retrieving documents and files for collection.
• Support day-to-day operations and ensure proper handling of records.
• Perform other administrative and records management duties as assigned.
• Verify records against lists of digitised files provided on CDs.
• Check and confirm that digitised files have been successfully uploaded.
• Upload digitised files into portal.
• Ensure all uploaded documents are complete, accurate, and properly maintained.
• Assist in resolving discrepancies between physical records, digitised files, and system records.

Skills

Excel

Attention to detail

English proficiency

Organization

Education

Diploma qualification

Tools

Microsoft Office

Job description

Key Highlights

• Contract Duration: 8 months
• Salary: SGD 15/hour
• Work Hours: Mon – Thur: 8:30 – 6:00pm | Fri: 8:30am – 5:30pm
• Work Location: Revenue House, Newton Road

Key Responsibilities

Records Appraisal & Management

• Appraise and review files and records in accordance with established procedures
• Organize, sort, and prepare records for digitization
• Ensure proper handling, classification, and management of physical files and documents
• Maintain accurate records and documentation throughout the process

Document Preparation & Quality Control

• Prepare files and Leasing for scanning and digitization
• Conduct quality control, checks on scanned documents to ensure completeness and accuracy
• Verify scanned files against the relevant records and documentation lists
• Identify discrepancies or missing documents and follow up accordingly

Central Registry Operations

• Assist in retrieving documents and files for collection
• Support day-to-day operations and ensure proper handling of records
• Perform other administrative and records management duties as assigned

Digital Records Verification & Upload

• Verify records against lists of digitised files provided on CDs
• Check and confirm that digitised files have been successfully uploaded
• Upload digitised files into portal
• Ensure all uploaded documents are complete, accurate, and properly maintained
• Assist in resolving discrepancies between physical records, digitised files, and system records

Requirements

• Minimum Diploma qualification
• Proficient in Microsoft Office applications, particularly Microsoft Excel
• Good knowledge of managing information and records using Excel and other Microsoft Office applications
• Good command of written and spoken English
• Strong attention to detail and accuracy when handling files and data
• Able to organise, classify, and manage large volumes of documents systematically
• Prior experience in records management, document control, scanning, digitisation, or administrative support will be an advantage

Only shortlisted candidates will be notified.

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BGC Group Pte Ltd (Outsourcing)

EA 05C3053