Admin Executive (PO, Procurement, ERP) @ Global Group

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 33,000 - 37,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. is seeking an experienced Contracts Administrator at Marina Bay Sands for a 1-year assignment. You will draft, review, and maintain contractual and commercial documents, engage stakeholders, and ensure compliance with company policies.

Responsibilities include PO/WO creation, vendor onboarding, and timely invoice processing. You will coordinate renewals, track milestones, and support audits while collaborating with finance and procurement teams.

Qualifications

• Diploma in Business Administration, Supply Chain Management, Procurement, Contract Management, or a related field.
• Minimum 3–5 years of experience in contract administration, procurement support, or administrative operations.
• Experience handling Work Orders, Purchase Orders, Shopping Carts, and vendor-related processes.
• Familiarity with contract lifecycle management and procurement procedures.
• Experience supporting vendor management and commercial documentation.
• Experience with ERP systems such as SAP, Oracle, Ariba, Coupa, or equivalent is an advantage.

Responsibilities

• Draft, prepare, review, and maintain contractual and commercial documents in accordance with company policies and procedures.
• Engage contract end-users and business stakeholders to gather, clarify, and document service, procurement, and contractual requirements.
• Coordinate the creation, publication, and distribution of contractual documents, agreements, amendments, and supporting documentation.
• Monitor contract validity, renewal dates, milestones, and compliance requirements.
• Maintain a centralized repository of contract records and documentation.
• Create and issue Work Orders (WO), Shopping Carts, Purchase Requisitions (PR), and Purchase Orders (PO) through internal procurement systems.
• Coordinate PO approvals and ensure adherence to procurement processes.
• Track PO status from issuance through confirmation, fulfilment, and closure.
• Prepare and obtain PO Completion Certificates, Service Acceptance Certificates, and related documentation upon project completion.
• Liaise with finance and procurement teams to ensure timely invoice processing and payment.
• Vendor Management: Serve as the primary administrative contact for vendors and service providers.

Skills

Contract administration

Vendor management

Administrative operations

Cross-functional collaboration

Education

Diploma in Business Administration/Procurement/Contract Management

Tools

SAP

Oracle

Ariba

Coupa

Job description

Leading Utilities Group company

Duration: 1 year, extendable/convertible

Working Location: Marina Bay Sands

Salary: Up to $3,300/month + completion bonus

Working hours: 08.30am - 6.00pm (Monday to Friday)

Job Duties

• Contract Administration
• Draft, prepare, review, and maintain contractual and commercial documents in accordance with company policies and procedures.
• Engage contract end-users and business stakeholders to gather, clarify, and document service, procurement, and contractual requirements.
• Coordinate the creation, publication, and distribution of contractual documents, agreements, amendments, and supporting documentation.
• Monitor contract validity, renewal dates, milestones, and compliance requirements.
• Maintain a centralized repository of contract records and documentation.
• Procurement & Purchase Order Management
• Create and issue Work Orders (WO), Shopping Carts, Purchase Requisitions (PR), and Purchase Orders (PO) through internal procurement systems.
• Coordinate PO approvals and ensure adherence to procurement processes.
• Track PO status from issuance through confirmation, fulfilment, and closure.
• Prepare and obtain PO Completion Certificates, Service Acceptance Certificates, and related documentation upon project completion.
• Liaise with finance and procurement teams to ensure timely invoice processing and payment.
• Vendor Management
• Serve as the primary administrative contact for vendors and service providers.
• Support vendor onboarding, registration, qualification, and documentation requirements.
• Maintain vendor records and ensure compliance with company policies.
• Monitor vendor performance, contract obligations, and service delivery commitments.
• Coordinate contract renewals, quotation requests, and vendor evaluations.
• Administrative Support
• Prepare reports, presentations, and management updates related to procurement and contract activities.
• Track departmental budgets, expenditures, and purchase requests.
• Maintain accurate documentation and filing systems for audit readiness.
• Support internal and external audits by providing required records and documentation.
• Collaborate with cross-functional teams to ensure smooth execution of operational processes.
• Timely issuance of Contracts, Work Orders (WO), Purchase Orders (PO), PO confirmations, completion certificates, and related procurement documentation.
• Accurate and compliant contractual documentation.
• Effective vendor onboarding and relationship management.
• Well-maintained contract and procurement records for audit compliance.

Requirements

• Diploma in Business Administration, Supply Chain Management, Procurement, Contract Management, or a related field.
• Minimum 3-5 years of experience in contract administration, procurement support, or administrative operations.
• Experience handling Work Orders, Purchase Orders, Shopping Carts, and vendor-related processes.
• Familiarity with contract lifecycle management and procurement procedures.
• Experience supporting vendor management and commercial documentation.
• Experience with ERP systems such as SAP, Oracle, Ariba, Coupa, or equivalent is an advantage.