Admin Executive - Facilities & Office Ops

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Singapore is looking for an Admin Executive to support the Centre Manager and Management Office with day-to-day administrative duties, record keeping, and facilities coordination.

You will manage mail, filing, asset records, access cards, security and car park systems, coordinate meetings, and prepare reports while maintaining high service standards under pressure.

Qualifications

• Tertiary qualification and at least 5 years of experience in property management.

Responsibilities

• Maintain incoming/outgoing mail and emails.
• Maintain Key Register and record movement of keys.
• Set up and maintain filing system in Management Office.
• Maintain records of fixed assets and drawing schedules.
• Update contact information of tenants, vendors, staff.
• Administer security access card registrations and access register.
• Manage season car parking and car park system.
• Provide admin support to Management Team and prepare reports.

Skills

Administration

Record keeping

Communication

Team player

Problem solving

Organizational skills

Education

Tertiary qualification

Tools

OMS Online Portal

Security Access Control System

Car park management system

Job description

Jones Lang LaSalle Incorporated in Singapore is looking for an Admin Executive to support the Centre Manager and Management Office with day-to-day administrative duties, record keeping, and facilities coordination.

You will manage mail, filing, asset records, access cards, security and car park systems, coordinate meetings, and prepare reports while maintaining high service standards under pressure.