Admin Officer

Jones Lang LaSalle Incorporated; Singapore; In loco; SGD 39.000 - 58.000; Tempo pieno

Descrizione del lavoro

Jones Lang LaSalle Singapore is seeking an Admin Officer to support the Centre Manager and Management Office with a range of administrative duties. You will manage mail, filing, records, security access, carpark operations, and assist with meetings and reports.

Ideal candidates have a tertiary qualification with at least 3 years of experience in property management, strong organization, communication, and a proactive, team-oriented attitude. On-site role with local stakeholders in Singapore.

Competenze

• Require tertiary qualification with at least 3 years of experience in property management.
• Independent with integrity, proactive and resourceful.
• Good organization, problem solving and communication (verbal and written) skills.
• Ability to work under pressure and meet deadlines.
• Strong interpersonal skills with team-player qualities to manage internal and external stakeholders.

Mansioni

• Maintain record of incoming/outgoing mails and emails.
• Maintain Key Register and record movement of keys.
• Set up and maintain filing system in Management Office.
• Maintain records of fixed assets and drawing schedules.
• Update contact information for tenants, vendors, staff and clients.
• Administer security access card registrations and manage Security Access Register.

Conoscenze

Organisational skills

Communication skills

Problem solving

Team player

Interpersonal skills

Attention to detail

Formazione

Tertiary qualification

Strumenti

OMS Online Portal

Security Access Control System

Carpark management system

Descrizione del lavoro

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Title: Admin Officer

Position Objectives

To support the Centre Manager and Management Office with Administrative duties.

Duties & Responsibilities

• To maintain a record of incoming / outgoing mails and e-mail.
• To maintain Key Register at Management Office and FCC and record movement of keys.
• To set-up and maintain filing system in Management Office.
• To maintain and update the records of fixed assets and drawing schedules.
• To maintain an updated list of contact information of tenants, fire wardens, vendors, clients, and staff of Management Office etc.
• To administer request for registration/ deregistration of security access card, maintain and update the Security Card Access Register and operate the Security Access Control System.
• To administer request for season parking, maintain and update the Season Car Parking Register and operate the carpark management system.
• Manage carpark collection and liaise with finance team.
• To provide administrative support to Management Team such as calls, typing, filing, updating portal, App, organizing meetings and events, input relevant data needed for the production of reports etc.
• To keep track and maintain inventories necessary for the smooth functioning of the management office such as stamps, stationery, refreshments.
• To maintain the IT system in management office.
• To maintain, update and generate report from the OMS Online Portal including but not limited to input Customer's Requests and Purchase Orders, and follow through on the necessary actions required.
• To maintain duty roster and leave records of site staff.
• To administer bookings of facilities such as meeting pods, EOT, etc.
• To participate and ensure that our services and activities are in compliance with the OMS procedure and standards.

Performance Indicators

• Successful completion of scheduled activities.
• Achieve KPIs.
• Achieve target deliverables for business plans, monthly reports and budgets.
• Ensure that a high level of professionalism and customer service are always maintained.
• Ability to work under pressure and meet set timelines.
• Client and tenant's customer satisfaction.
• Meet standards and audit requirements.

Knowledge / Experience

• Tertiary qualification at least 3 years of experience.
• Relevant experience in working in property management industry.
• Independent with integrity, innovative, proactive, and resourceful.
• Good organization, problem solving and communication (verbal and written) skills.
• Ability to work under pressure.
• Good interpersonal skills with team player qualities to manage both internal and external stakeholders.

Attributes / Behaviours

• Pro-active and achievement orientated.
• Flexible.
• Team player.
• Practical approach with a "can do" attitude.

Location: On-site - Singapore

Job Tags: Accounts Payable and Receivable, Accounts Receivable (AR), Administrative Support, Customer Service Operations, Facility Inspections, Lease Administration, Maintenance Coordination, Preventive Maintenance, Safety Compliance, Tenant Relationships, Vendor Management

If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.