Admin Executive

AEM Singapore Pte Ltd; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

AEM Singapore Pte Ltd is seeking an Administrative Executive to support the day-to-day administration and smooth operation of our Singapore office. The role covers office administration, facilities coordination, EHS administration and general management activities.

Requirements include a Diploma or equivalent, 2–3 years of relevant experience, and strong MS Office skills. You should be well organized, with good written and verbal communication, able to multitask in a fast-paced environment.

Qualifications

• Diploma or equivalent in business/office administration.
• 2–3 years’ relevant administrative experience preferred.
• Proficient with Outlook, Word, Excel and PowerPoint.
• Strong organisational skills and attention to detail.
• Good written and verbal communication; service‑oriented and independent.

Responsibilities

• Provide general administrative support, including filing, data entry and record management.
• Manage stationery, pantry supplies, PPE and other office consumables.
• Support upkeep of office areas, meeting rooms and common facilities.
• Coordinate couriers, visitors and meeting rooms; liaise with vendors for services.
• Raise purchase requisitions, follow up on POs and assist with invoice documentation.
• Maintain administrative and vendor records; inventory control of non‑IT assets.
• Support company meetings, employee activities and events.
• Provide general secretarial support and travel arrangements for management.
• Perform other administrative duties as assigned.

Skills

Microsoft Office proficiency

Organisational skills

Attention to detail

Written and verbal communication

Multitasking ability

Independent work ethic

Education

Diploma in Business Administration / Office Administration

Tools

Microsoft Office Suite

Job description

We are looking for a proactive and organised Administrative Executive to support the day-to-day administration and smooth operation of our Singapore office. The role will provide support across office administration, facilities coordination, EHS administration and general management activities.

Responsibilities

• Provide general administrative support, including filing, documentation, data entry and record management.
• Manage stationery, pantry supplies, PPE and other office consumables.
• Support the upkeep of office areas, meeting rooms, pantries and common facilities.
• Coordinate couriers, visitors, meeting rooms and other day-to-day office requirements.
• Liaise with vendors and service providers for cleaning, maintenance, pest control and other office services.
• Raise purchase requisitions, follow up on purchase orders and deliveries, and assist with invoice documentation.
• Maintain administrative, vendor, inventory and non-IT office asset records.
• Support company meetings, employee activities, management visits and events.
• Provide general secretarial and administrative support to management, including meeting and travel arrangements.
• Perform other administrative duties as assigned.

Requirements

• Diploma or equivalent qualification in Business Administration, Office Administration or a related discipline.
• 2-3 years of relevant administrative experience preferred.
• Proficient in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Good organisational skills with strong attention to detail.
• Good written and verbal communication skills.
• Service-oriented, responsible and able to follow up on tasks independently.
• Able to manage multiple priorities in a fast-paced working environment.
• Experience in a manufacturing, technology or multinational environment will be an advantage.