Facilities Operations Lead: Admin & Vendor Coordination

Jones Lang LaSalle Property Consultants Pte Ltd; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Jones Lang LaSalle (JLL) is seeking an Operations and Admin Executive in Singapore to support the Regional Account Director with finance admin, reporting, and coordination. You will manage work order systems, conduct site inspections, and coordinate vendor activities; prepare monthly operational reports; assist onboarding; and participate in client meetings to ensure service excellence.

This role calls for 2–4 years’ experience in corporate real estate services, superb organization, and

Qualifications

• Strong organizational skills with attention to detail.
• Excellent communication skills and customer service orientation.
• Experience with financial administration and reporting systems.

Responsibilities

• Manage work order systems and ensure timely resolution of facilities issues and client requests.
• Conduct regular site inspections and quality audits to maintain service standards.
• Manage soft service vendors such as housekeeping, office consumables and building management.
• Maintain accurate records of service delivery, compliance documentation, and operational reports.
• Coordinate and process vendor invoicing and purchase orders for JLL and BX.
• Support contract administration and vendor performance reviews.
• Organize repositories of workplace resources, templates, and best practices.
• Support new hire onboarding for JLL staff.
• Participate in client meetings and service reviews as required.
• Work with technical teams, vendors and regional operations staff for projects.
• Support GCS front desk operations during staff absences and onboarding.

Skills

Strong organizational skills

Excellent communication

Customer service orientation

Experience with financial admin

Job description

Jones Lang LaSalle (JLL) is seeking an Operations and Admin Executive in Singapore to support the Regional Account Director with finance admin, reporting, and coordination. You will manage work order systems, conduct site inspections, and coordinate vendor activities; prepare monthly operational reports; assist onboarding; and participate in client meetings to ensure service excellence.

This role calls for 2–4 years’ experience in corporate real estate services, superb organization, and