Facilities & Workplace Operations Specialist

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 55,000 - 70,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Workplace Executive to oversee on-site facilities operations in Singapore. You will be the primary contact for building management, manage reception and visitor processes, and coordinate mail, courier services, and access control to ensure seamless client environments.

Ideal candidates have 2–4 years in related roles, with a preference for First Aid and Fire Warden certifications, and Mandarin proficiency to engage with diverse stakeholders.

Qualifications

• Minimum 2-4 years of experience in reception, front office operations, workplace services, or facilities coordination.
• Occupational First Aid Certificate from an approved certifying body (preferable).
• Fire Warden certification or ability to obtain certification immediately upon hire (preferable).
• Working proficiency in Mandarin to effectively communicate with visitors, client stakeholders, vendors (preferable).
• Demonstrated ability to manage multiple priorities with attention to detail and accuracy.

Responsibilities

• Serve as the main point of contact and tenant representative for building management and facilities communications.
• Manage reception operations including visitor management, access card administration, and guest experiences.
• Process mail and courier services (local and international) with proper documentation.
• Conduct regular site inspections and manage parking, room bookings, and lost-and-found procedures.
• Act as Fire Warden and First Aider and respond to emergencies.
• Support maintenance arrangements and operational readiness.
• Distribute facilities-related communications to staff with clear information flow.
• Maintain visitor logs, courier records, stamps inventory, and access card assignments with security in mind.

Skills

Mandarin

Multitasking

Communication

Customer service

Attention to detail

Tools

Microsoft Office

Visitor management systems

CMMS

Facilities management software

Video conferencing equipment

Job description

Jones Lang LaSalle Incorporated is seeking a Workplace Executive to oversee on-site facilities operations in Singapore. You will be the primary contact for building management, manage reception and visitor processes, and coordinate mail, courier services, and access control to ensure seamless client environments.

Ideal candidates have 2–4 years in related roles, with a preference for First Aid and Fire Warden certifications, and Mandarin proficiency to engage with diverse stakeholders.