Assistant, Corporate Secretarial Manager

kingston business centre pte ltd; Singapore; On-site; SGD 90,000 - 120,000; Full time

Job summary

Kingston Business Centre Pte Ltd in Singapore seeks an experienced Corporate Secretarial professional to manage a client portfolio and ensure compliance with statutory requirements.

You will coordinate meetings, maintain records, handle filings, and oversee billing and administrative processes while mentoring junior staff.

Strong knowledge of the Singapore Companies Act and ACRA, proficiency with e-filing, and excellent English communication are required.

Qualifications

• Minimum 5 years of corporate secretarial experience.
• Strong knowledge of the Singapore Companies Act, ACRA regulations.
• Hands-on experience with ACRA e-filing, annual returns, and company incorporations.
• Proficiency with SentroWeb or similar corporate secretarial software.

Responsibilities

• Manage the full range of corporate secretarial duties for multiple clients to ensure seamless corporate governance
• Ensure compliance with the Singapore Companies Act, ACRA regulations, and other statutory requirements to mitigate legal risks
• Organize, coordinate, and prepare agendas, board papers, resolutions, and minutes for board and general meetings
• Maintain and update statutory registers, minute books, and corporate records
• Handle company billing, invoicing, and receivables to support financial operations
• Mentor, supervise, and develop junior corporate secretarial staff
• Execute ad-hoc assignments as directed by Directors and Managers

Skills

Communication skills

Time management

Organizational skills

Independent working

Education

Diploma or degree

Tools

SentroWeb

Job description

Job Summary

Manage comprehensive corporate secretarial duties for a client portfolio, ensuring compliance with Singapore statutory requirements and regulations. Coordinate meetings, maintain corporate records, oversee filings, and lead client billing and administrative processes.

Responsibilities

• Manage the full range of corporate secretarial duties for multiple clients to ensure seamless corporate governance
• Ensure compliance with the Singapore Companies Act, ACRA regulations, and other statutory requirements to mitigate legal risks
• Organize, coordinate, and prepare agendas, board papers, resolutions, and minutes for board and general meetings to support effective decision-making
• Maintain and update statutory registers, minute books, and corporate records to ensure accuracy and accessibility
• Handle company incorporations, foreign entity registrations, and ongoing corporate administration to support client business operations
• Perform ACRA e-filings accurately and within deadlines to maintain statutory compliance
• Prepare and file dormant accounts and annual returns to fulfill regulatory obligations
• Prepare full and partial XBRL financial statements for filing to meet statutory reporting standards
• Conduct Know Your Customer (KYC), Customer Due Diligence (CDD), and Anti-Money Laundering (AML) reviews in line with regulatory requirements and internal policies to ensure compliance
• Monitor filing deadlines and compliance obligations to prevent breaches and penalties
• Maintain and review client due diligence records and monitor ongoing compliance requirements to uphold regulatory standards
• Manage billing processes including preparing engagement letters, fee quotations, service agreements, invoicing clients, monitoring receivables, and coordinating collections to ensure timely payments
• Maintain accurate billing records and ensure timely issuance of invoices to support financial operationsSupervise, mentor, and develop junior corporate secretarial staff by reviewing work outputs and providing technical guidance to enhance team performance
• Execute ad-hoc assignments as directed by Directors and Managers to support business needs

Preferred competencies and qualifications

• Minimum 5 years of relevant corporate secretarial experience, preferably in professional services, corporate secretarial, accounting, or law firm environments
• Strong knowledge of the Singapore Companies Act, ACRA regulations, corporate governance practices, and statutory compliance requirements
• Hands-on experience with ACRA e-filing, annual returns, company incorporations, and corporate restructuring exercises
• Proficiency in SentroWeb or similar corporate secretarial software, with experience customizing document templates considered an advantage
• Strong proficiency in both physical and electronic document management systems
• Excellent written and verbal communication skills in English
• Diploma, Advanced Diploma, Degree, or equivalent qualification in Corporate Administration, Business, Accounting, Law, or related discipline
• Highly organized, detail-oriented, and able to work independently in a fast-paced environment
• Strong time management skills with the ability to manage multiple priorities and meet deadlines
• Tech-savvy and comfortable working with digital workflow systems and electronic records management