Admin Executive and Receptionist

FENGHE FUND MANAGEMENT PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading Asian investment firm is seeking a Reception Support to assist with various administrative tasks, manage the reception area, and greet visitors. The ideal candidate should have strong communication and multitasking abilities, along with prior experience in customer service roles. This position offers a dynamic environment where you will interact with clients and maintain the organization's welcoming atmosphere.

Qualifications

• Prior experience in reception, admin/accounting, or customer service is preferred.
• Basic knowledge of office equipment like phone systems and printers is a plus.

Responsibilities

• Support office staff with general administrative tasks.
• Manage the reception area including mail and courier deliveries.
• Handle errands such as delivering documents or purchasing supplies.
• Prepare and serve refreshments for visitors and meetings.
• Maintain cleanliness of reception and refreshment areas.

Skills

Excellent communication and interpersonal skills

Strong organizational and time management abilities

Ability to multitask and work independently

Job description

Company Background

We are a leading Asian investment firm with USD7bn assets under management across hedge funds and venture capital.

Our flagship hedge fund, FengHe Asia Fund has been recognised as one of the most consistent and best performing long-short equity funds in Asia.

For details, please visit our website www.fengheasia.com.

Role & Responsibilities

• Support office staff with general administrative tasks as needed, such as process invoices and payments, maintain records for payments, invoices, and supporting documents.
• Manage the reception area, including incoming and outgoing mail, courier deliveries, packages, and documents.
• Handle simple errands, such as delivering documents to the bank or purchasing refreshments/supplies from nearby stores.
• Greeting and assist visitors in a professional and courteous manner.
• Prepare and serve tea, coffee, and refreshments for visitors, clients, and in-house meetings.
• Maintain cleanliness of the reception and refreshment areas.
• Assist in clearing up and cleaning after meetings and events.
• Other ad hoc duties as assigned.

Job Requirements

• Prior experience in reception, F&B, admin/accounting or other customer service-oriented role is preferred.
• Excellent communication and interpersonal skills with a friendly and professional manner.
• Strong organizational and time management abilities.
• Ability to multitask and work independently.
• Basic knowledge of office equipment (phone systems, printers, etc.) is a plus.