Admin Executive

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 45,000 - 55,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. seeks an Administrative Assistant in Singapore to offer comprehensive administrative and secretarial support. Responsibilities include organizing meetings, planning events, tracking project timelines, and managing travel arrangements.

The ideal candidate will have at least 3 years of relevant MNC experience and proficiency in both English and Mandarin. Skills in MS Office, Photoshop, and CANVA are essential. Immediate availability is preferable.

Qualifications

• Minimum 3 years of related administrative experience in an MNC.
• Proficiency in English and Mandarin for cross-cultural communication.
• PC literate with knowledge of MS Office.

Responsibilities

• Provide administrative support and coordination for meetings.
• Plan internal and external events, managing venues and budgets.
• Assist in tracking project timelines and deliverables.
• Handle travel arrangements and report preparations.
• Design event posters using Photoshop and CANVA.

Skills

Administrative experience

Proficiency in English

Proficiency in Mandarin

MS Office proficiency

Knowledge of Photoshop

Knowledge of CANVA

Tools

SAP

Job description

Key Responsibilities

• Offering administrative and secretarial assistance to support departmental functions. Arranging and coordinating meetings, including scheduling, organizing agenda, sending invites, booking meeting rooms, setting up required equipment, and taking attendance.
• Planning and organising both internal and external events, including venue survey, budget management and reporting, obtaining fee proposals, coordinating between relevant business units and suppliers, arranging transportation, supporting onsite, and preparing an after-event report.
• Assist project manager in tracking and monitoring project timelines, milestones, and deliverables to monitor the progress and effectiveness of project quality and coordinate all quality related correspondence.
• Compiling, preparing, and ensuring timely submission of necessary reports. Handle travel arrangements, including flight reservation, hotel accommodation, and visa applications.
• Preparing payment request, goods and service acceptance, and acknowledging expenses claims.
• To collaborate and communicate directly with English- and Chinese-speaking officers, stakeholders, counterparts, and customers, including the China headquarters team and international partners.

Required Qualifications

• Minimum 3 years of related experience, preferably in administrative experience in MNC company.
• Proficiency in both English and Mandarin (written and spoken) is required to effectively communicate and collaborate with English- and Chinese-speaking stakeholders, including headquarters, regional counterparts, and customers in cross-cultural and multinational work environments.
• PC literate with knowledge in MS Office (e.g. Word, Excel, PowerPoint, Outlook). Knowledge of SAP will be a plus.
• Knowledge in Photoshop and CANVA is mandatory for event poster design.
• Pleasant composure, cheerful disposition, good phone etiquette and positive working attitude.
• Independent and has good initiative.
• Able to start work immediately is a plus.

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