Admin Executive

SNIP AVENUE HOLDINGS PTE. LTD.; Singapore; On-site; SGD 29,000 - 33,000; Full time

Job summary

SNIP AVENUE HOLDINGS PTE. LTD. is seeking an Admin Executive to support day-to-day operations in East Singapore.

The role involves handling documents, correspondence, meetings, and coordinating with internal teams and external providers. You will use Microsoft Office and AI tools to assist with research, documentation, reporting, and administrative tasks; you should be detail-oriented, able to multitask, and speak English and Mandarin for stakeholder liaison.

Qualifications

• Relevant administrative experience preferred.
• Excellent organisation and time management skills.
• Strong communication and interpersonal abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Comfortable using AI tools and learning new technologies.

Responsibilities

• Provide administrative support to ensure smooth day-to-day business operations.
• Prepare, organise and maintain company documents, records and filing systems.
• Handle correspondence, emails, phone calls and general enquiries professionally.
• Prepare letters, reports, forms, agreements and other business documents.
• Coordinate meetings, appointments and administrative schedules.
• Liaise with internal teams, staff, suppliers, contractors and external service providers.
• Assist with licence applications, permit renewals and company documentation.
• Support HR, Accounts, Operations and other departments with administrative duties.
• Maintain office supplies, stationery and general office administration.
• Use AI tools to assist with research, documentation, reporting and administrative tasks.
• Identify opportunities to improve administrative workflows and work efficiency.
• Monitor deadlines, track outstanding matters and follow up until completion.
• Ensure company records and confidential information are properly maintained.
• Perform other administrative duties assigned by Management.

Skills

Time management

Organizational skills

Communication

Multitasking

Mandarin

Tools

Microsoft Office

AI tools

Job description

Admin Executive

Salary: S$2,600 - S$3,000 (commensurate with experience)

Working Location: East Singapore (Walking distance from Paya Lebar MRT)

Working Days: 5 Days / Week

Job Responsibilities

• Provide administrative support to ensure smooth day-to-day business operations.
• Prepare, organise and maintain company documents, records and filing systems.
• Handle correspondence, emails, phone calls and general enquiries professionally.
• Prepare letters, reports, forms, agreements and other business documents.
• Coordinate meetings, appointments and administrative schedules.
• Liaise with internal teams, staff, suppliers, contractors and external service providers.
• Assist with licence applications, permit renewals and company documentation.
• Support HR, Accounts, Operations and other departments with administrative duties.
• Maintain office supplies, stationery and general office administration.
• Use AI tools to assist with research, documentation, reporting and administrative tasks.
• Identify opportunities to improve administrative workflows and work efficiency.
• Monitor deadlines, track outstanding matters and follow up until completion.
• Ensure company records and confidential information are properly maintained.
• Perform other administrative duties assigned by Management.

Job Requirements

• Relevant administrative experience preferred.
• Good organisational and time management skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel and Outlook).
• Comfortable using AI tools and willing to learn new technologies.
• Able to multitask, prioritise work and meet deadlines.
• Responsible, detail-oriented, proactive and able to work independently.
• Strong sense of ownership, accountability and teamwork.
• Able to communicate in English and Mandarin to liaise with Mandarin-speaking stakeholders.