Admin Executive

Sian Chay Medical Institution; Singapore; On-site; SGD 32,000 - 52,000; Full time

Job summary

Sian Chay Medical Institution in Singapore is seeking an organized Administrative Executive to support daily operations. The role involves handling donor communications, maintaining records, preparing documents, and coordinating meetings or events.

Strong MS Office skills and a bilingual English–Chinese ability are essential. The candidate should have a Diploma in Business Administration or related field and 1–2 years of relevant experience, with a proactive, detail‑oriented approach.

Qualifications

• Diploma or equivalent in Business Administration or related field.
• 1–2 years of relevant admin experience preferred.
• Proficient with MS Office (Word, Excel, Outlook, PowerPoint).
• Good organisational and time management skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Experience in charity/healthcare/non-profit is an advantage.
• Bilingual in English and Chinese to communicate with stakeholders.

Responsibilities

• Provide general administrative and clerical support for daily office operations.
• Handle correspondence, phone calls, emails and enquiries from donors, beneficiaries and external parties.
• Maintain and update records, databases, filing systems and administrative documents.
• Prepare letters, reports, meeting minutes and other administrative documents as required.
• Assist in processing donations, issuing receipts and maintaining donor records.
• Coordinate appointments, meetings, events and logistics arrangements.
• Liaise with internal departments, vendors and external stakeholders to ensure smooth operations.
• Assist in procurement, inventory tracking and office supplies management.
• Support the preparation of monthly reports and other documentation.
• Perform data entry and ensure accuracy of records.
• Undertake any other administrative duties assigned by management.

Skills

Communication

Organisation & time mgmt

Attention to detail

Teamwork

Independent worker

Bilingual EN/CN

Education

Diploma in Business Administration or related

Tools

Microsoft Office

Job description

Key Responsibilities

• Provide general administrative and clerical support for daily office operations.
• Handle correspondence, phone calls, emails and enquiries from donors, beneficiaries and external parties.
• Maintain and update records, databases, filing systems and administrative documents.
• Prepare letters, reports, meeting minutes and other administrative documents as required.
• Assist in processing donations, issuing receipts and maintaining donor records.
• Coordinate appointments, meetings, events and logistics arrangements.
• Liaise with internal departments, vendors and external stakeholders to ensure smooth operations.
• Assist in procurement, inventory tracking and office supplies management.
• Support the preparation of monthly reports and other documentation.
• Perform data entry and ensure accuracy of records.
• Undertake any other administrative duties assigned by management.

Requirements

• Diploma or equivalent qualification in Business Administration or a related field.
• At least 1–2 years of relevant administrative experience preferred.
• Proficient in Microsoft Office applications (Word, Excel, Outlook and PowerPoint).
• Good organisational and time management skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Responsible, proactive and able to handle multiple tasks efficiently.
• Experience in charity, healthcare or non-profit organisations will be an advantage.
• Bilingual in English and Chinese to communicate with English- and Chinese-speaking stakeholders.